What are the responsibilities and job description for the Case Assistant Emergency Hire position at Torres Martinez Desert Cahuilla Indians?
TORRES MARTINEZ DESERT CAHUILLA INDIANS
Job Description
For Posting Purposes Only
JOB TITLE: Case Assistant
PROGRAM: Temporary Assistance for Needy Families
DEPARTMENT: Family Development Services
FLSA STATUS: Non-Exempt
Salary: $22.25 per hour non-negotiable
3.28 Temporary Employee/Emergency Hire: An employee who is hired for a specified period of time or project assignment not to exceed 90 days. Upon completion of that project or time period, the employee will be released.
SUMMARY: Under the direction of the Family Development Services Manager (‘Manager”), this position will be responsible for assisting Case Workers in managing client cases and records.
ESSENTIAL DUTIES AND RESPONSIBILITIES: Including but not limited to the following duties and responsibilities.
- Assist the Case Workers logistically through the processing and drafting of necessary information, such as case notes, logs, purchase requisitions, client documentation, and eligibility reports
- Process, maintain, and update records of supportive services for the client, including grants, mileage reimbursement, and other expense-related reports
- Generate, draft, and distribute notices of action to clients for required documents, expenses, and verification or denial of supportive services
- Prepare and maintain a variety of reports, records and files related to assigned actions
- Interact with other relevant associates both internally and externally to coordinate client services needed, to resolve issues and conflicts, and to exchange information Attend a variety of meetings when required
SUPERVISOR RESPONSIBILITIES:
Non-supervisory.
OTHER DUTIES:
- Attend mandatory trainings
- Travel when required Perform related duties as assigned
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.
KNOWLEDGE OF:
- Modern office practices, procedures, and equipment
- Record-keeping techniques
- Telephone techniques and etiquette Interpersonal skills using tact, patience, and courtesy
ABILITY TO:
- Apply cultural sensitivity to Native American programs
- Maintain confidentiality
- Follow directions and instructions effectively
- Apply effective time management
- Apply and adhere to program standards, including related laws, codes, regulations, policies, and procedures
- Review and calculate basic mathematical problems accurately
- Operate a variety of office equipment including a fax machine, copier, computer, and assigned software Communicate effectively, both orally and written, in a professional manner
EDUCATION AND EXPERIENCE REQUIREMENTS:
High School diploma or equivalency certificate and two (2) years of clerical experience, preferably in the social/public service field.
CERTIFICATES, LICENSES, AND REGISTRATIONS: To perform and to continue to be qualified for this position, the requirements listed below must be met at time of hire or may be obtained within a specific amount of time depending on the position requirements. Costs for required certifications, licenses, and registrations are to be covered by employee, unless offered by the Tribe.
- Does not require driving in the course and scope of employment.
- Requires regular contact with or control over Indian children and is therefore subject to the background investigative process to comply with P.L.101-630.
- Requires throughout employment maintaining a Mandated Reporting Certificate of Training.
- Requires throughout employment maintaining a CPR/AED/First Aid Card/Certification.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Hearing and speaking to exchange information and make presentations
- Dexterity of hands and fingers to operate a computer keyboard
- Seeing to read a variety of materials
- Sitting for extended periods of time Bending at the waist, kneeling or crouching
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
- Driving a vehicle on public roads
- Indoor office environment Interacting with difficult people
TMDCI Member/Indian Preference Policy:
The Tribe shall, to the greatest extent feasible, give preference in employment to Indian applicants who meet the required qualifications in accordance with applicable law, including the TERO Ordinance. “Indian preference in employment” as used in this policy, applies in all aspects of the employment relationship including, hiring, termination of employment, promotion, training, transfer, and related issues.
Notice of Drug Free Workplace Act Requirements:
The Torres Martinez Desert Cahuilla Indians are required to implement the Drug Free Workplace Act of 1988 (41 U.S.C. §741 ). As such, it is unlawful for employees to manufacture, distribute, dispense, possess, or use a controlled substance on the job site. Employees that are reasonably suspected of violating this Act may be subject to drug testing as a condition of employment. A drug screening test will be given to all applicants prior to employment.
Essential Government Functions:
All work performed under this job classification is in support of essential governmental functions of the Torres Martinez Desert Cahuilla Indians.
Job Description Subject to Change
Salary : $22