What are the responsibilities and job description for the Operations Coordinator position at Tosca Services, LLC?
Job Description
The Operations Coordinator provides operational and administrative support to the service center management and team.
Job Responsibilities :
- Prepare team member hours and data input for accurate Tosca payroll submission
- Perform final review of payroll hours for time card accuracy and submit to temp agencies for billing purposes
- Track vacation time used by team members
- Work with temporary staffing agencies or recruiters to schedule walk through interviews with Service Center Manager, coordinate orientations for both temp-to-hire candidates and direct hire Tosca team members
- Maintain shift records to include production, shipping, receiving, quality
- Responsible for ensuring successful shipping process – matching PO numbers to orders, working with drivers to take correct loads, making BOL’s
- Coordinate with service center supervisors to; communicate any special loads or shipments needed, meet out bound shipping goals and report any inventory concerns to Tosca Customer Service / Transportation
- Communicate with Tosca customer service and transportation to create a schedule for daily pickup and delivery
- Use relevant systems to write, approve, and receive purchase orders. Submit invoices to accounting for payments
- Track invoices and spending in spread sheet to compare accuracy to end of month accounting close
- Confirm proper completion of BOL and transportation paperwork and update into the appropriate Shipping system
- Monitor Shipping and Receiving for timely service and inform management of any issues.
- Perform random quality inspections of loads and report to the team
- Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying
- Meet and greet clients and visitors, send and receive mail packages
- Schedule and coordinate meetings, interviews, lunches / deliveries and other office / service center events
- Manage files, maintain hard copy and electronic files
- Create and modify documents using Microsoft office
- Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys
- Prepare business correspondences; mail, scan or fax documents
- Maintain forms for the company and post materials on bulletin board
- Support office housekeeping activities for general office and service center areas
- Maintain a clean and safe work environment
- Perform other related duties and assignments as required within the service center
Qualifications :
Work Schedule
1st shift 7 : 00 a.m. to 3 : 00 p.m.
Why Tosca?
Named to the Atlanta Journal Constitution’s “Top Workplaces in Atlanta” two years in a row, Tosca promotes a culture of positivity and inspires our team members to go above and beyond — for themselves, each other and their community.
We believe our team members deserve more than just a paycheck. They deserve to work in a fun environment with a supportive team that cares about each other and encourages collaboration at all levels. It’s not just about being a great company, it’s about being great people and serving a higher purpose. Every Tosca employee can be proud of doing their part to reduce food waste.
Our team members are provided with a wide range of programs to help them reach their full potential — personally and professionally.
