Fund Development Coordinator

Roanoke, VA

• Department: Administration
• Posting Date: 02/17/2025
• Closing Date: Open until filled
• Salary: $19.44-$25.00/hr
• Code: FDC-ADMIN
• Cover letter required.

CLASSIFICATION: NON-EXEMPT

Every TAP employee shares in TAP’s responsibility to “Mobilize Community Resources” in support of TAP’s anti-poverty efforts.

DEFINITION AND PURPOSE:

Manages the Central Administration office under the direction of the Director of Fund Development. Performs a variety of administrative duties in support of coordinating fund development activities.

ORGANIZATIONAL RELATIONSHIPS:

Supervised by: Director of Fund Development

Supervises: No one

Coordinates with: President/CEO, CFO, VP of Planning, Leadership Team, and the Board of Directors

RESPONSIBILITIES: Duties include but are not limited to:

• Coordinating fund development activities.

Donor Engagement and Relationship Management:

• Promptly respond to donation inquiries and meeting requests, fostering robust relationships with donors.
• Utilize Blackbaud’s Raisers Edge CRM software to meticulously track donations and manage donor interactions.
• Create and dispatch customized donor communications, including solicitation requests and appreciation letters.
• Consistently update and report on donor activity, providing insights to the CEO, Director of Fund Development, and the Board’s Generosity Connections Commission (GCC) Committee.

Event Planning and Coordination:

• In collaboration with Creative Design staff and planners, orchestrate major fundraising events such as the annual gala, donor stewardship dinners, and digital crowdfunding initiatives.
• Manage event logistics, guest lists, and vendor coordination, ensuring exceptional execution and donor engagement.

Fundraising Strategy and Campaign Management:

• Develop and implement innovative fundraising strategies that align with the organization’s mission.
• Coordinate the annual Board Solicitation campaign, from material preparation to board member coordination and follow-up.
• Support the Director of Fund Development in major campaigns like the Bringing Hope Home Annual campaign, including crafting marketing materials.

Administrative Support and Compliance:

• Lead the GCC Thank You Program.
• Handle any correspondence needed between the Donor and TAP to make sure donation is fulfilled as the donor requested.
• Handle all donation-related communications, from clothing to office equipment, and liaise with various departments to manage in-kind donations.
• Performing administrative tasks related to TAP’s annual meeting and special events.
• Helping to develop then maintain the agency mailing/donor listing.

ESSENTIAL KNOWLEDGE, SKILLS AND ABILITIES:

• Proven experience in fundraising and donor relations is highly desirable.
• Must be proficient in oral and written skills.
• Must have good organizational, record keeping and telephone answering skills.
• Thorough knowledge of standard office practices and procedures.
• Ability to plan, lay out, and conduct special events requiring attention to detail and accuracy.
• Thorough knowledge of business English and math.
• Ability to type accurately and at a reasonable rate of speed.
• Ability to establish and maintain effective working relationships with others.
• Ability to maintain confidentiality of donor information and other agency records.
• Proficiency in Blackbaud’s Raisers Edge software preferred.

TRAINING, EDUCATION AND EXPERIENCE:

This individual should have at minimum an associate’s degree and a combination of experience and training. The candidate should be well experienced with the Microsoft Office programs as well as general office equipment. The candidate should have good written and oral communication skills. Experience working with fundraising software desired. The ideal candidate is adaptable, mission-driven, and possesses a keen eye for detail. This role requires a high level of discretion and integrity in handling sensitive information and financial data.

At TAP, we focus on the Whole Family Approach. Whole Family is a family led strategy to achieve set goals. As an employee you may be required to attend Whole Family training and subject to data entry into the agency’s software as part of the Whole Family approach and serving clients

SPECIAL REQUIREMENTS:

Must be willing to serve as a Notary Public, possess a valid Virginia driver’s license issued by the Commonwealth of Virginia and have reliable transportation.

TAP participates in the Virginia DMV Driver Alert Program. Employees who operate a TAP vehicle or their personal vehicle to conduct TAP business may be subject to driver record monitoring through the Virginia DMV Driver Alert Program.

• Physical activity of this position: reaching, grasping, standing, use of fingers for – picking, pinching and typing; talking/hearing; repetitive motion of the wrists, hands and/or fingers.
• Physical requirements of this position: sedentary work – exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects; involves sitting most of the time.
• Visual acuity requirements: close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes; visual acuity to determine the accuracy, neatness and thoroughness of the work assigned.

This description provides information regarding the essential functions of the designated job, and general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

Bilingual Ability is a plus.

We only hire individuals legally eligible for employment in the United States.

EOE/Drug Free Employer