What are the responsibilities and job description for the Chief of Staff/Executive Assistant to the CEO position at Total Extended Care Services?
Job Title: Chief of Staff / Executive Assistant to the CEO
Reports To: Chief Executive Officer (CEO)
Location: Detroit, Michigan area
Job Type: Full-Time
Position Summary
The Chief of Staff/Executive Assistant to the CEO serves as a strategic advisor and operational partner to
the CEO. This role is pivotal in ensuring the alignment of company goals, streamlining executive
decision-making, and driving initiatives that improve operational efficiency across the organization. The
ideal candidate is a proactive problem-solver with exceptional communication and organizational skills
and a deep understanding of healthcare operations.
Key Responsibilities
Strategic Support
Act as a trusted advisor to the CEO, providing insights, recommendations, and strategic support.
Assist in the development and implementation of strategic goals, ensuring alignment with
organizational objectives.
Conduct research, data analysis, and market assessments to support decision-making and
strategic planning.
Operational Leadership
Manage high-priority projects, initiatives, and cross-functional collaborations on behalf of the
CEO.
Oversee and coordinate the execution of key action items, ensuring timelines and deliverables
are met.
Lead special projects, including process improvements, physician engagement initiatives, and
business development efforts.
Executive Coordination
Act as the primary liaison between the CEO and internal/external stakeholders, including
physicians, board members, and business partners.
Prepare for and attend executive meetings, drafting agendas, taking notes, and following up on
action items.
Support the CEO in managing communication flow, ensuring that priorities and objectives are
clear across the organization.
Team and Culture Development
Foster collaboration across departments to ensure alignment with the organization's mission
and values.
Assist in recruiting, onboarding, and retaining physician talent, as well as improving physician
satisfaction and engagement.
Promote a culture of accountability, operational excellence, and patient-centric care.
Administrative Management
Draft and edit presentations, reports, memos, and other documents as needed.
Manage the CEO's calendar, scheduling, and travel arrangements.
Serve as the gatekeeper and manager of information flow to the CEO, prioritizing issues and
ensuring their resolution.
Qualifications
Education and Experience
Bachelor's degree in healthcare administration, business, or a related field (required)
5 years of experience in healthcare management, operations, or executive support roles.
Experience in physician services is highly desirable.
Proven experience in project management, strategic planning, and cross-functional team
leadership.
Skills and Competencies
Strong understanding of the healthcare industry, particularly physician services, practice
management, and regulatory frameworks.
Excellent organizational and multitasking abilities, with the capacity to prioritize and manage
competing demands.
Outstanding written and verbal communication skills, including the ability to influence and build
trust across all levels of the organization.
Analytical mindset with proficiency in data interpretation and financial reporting.
Proficiency in office and project management software (e.g., Microsoft Office Suite, Asana,
Trello).
Personal Attributes
High level of professionalism, discretion, and confidentiality.
Adaptability and resilience in a fast-paced, dynamic environment.
Strong interpersonal skills, with a collaborative and relationship-driven approach.
Why Join Us?
Be a key leader in a mission-driven organization dedicated to improving patient care and
physician engagement.
Opportunity to influence the growth and direction of a fast-evolving company in the healthcare
sector.
Competitive compensation and benefits package, with opportunities for professional growth
and development.
Reports To: Chief Executive Officer (CEO)
Location: Detroit, Michigan area
Job Type: Full-Time
Position Summary
The Chief of Staff/Executive Assistant to the CEO serves as a strategic advisor and operational partner to
the CEO. This role is pivotal in ensuring the alignment of company goals, streamlining executive
decision-making, and driving initiatives that improve operational efficiency across the organization. The
ideal candidate is a proactive problem-solver with exceptional communication and organizational skills
and a deep understanding of healthcare operations.
Key Responsibilities
Strategic Support
Act as a trusted advisor to the CEO, providing insights, recommendations, and strategic support.
Assist in the development and implementation of strategic goals, ensuring alignment with
organizational objectives.
Conduct research, data analysis, and market assessments to support decision-making and
strategic planning.
Operational Leadership
Manage high-priority projects, initiatives, and cross-functional collaborations on behalf of the
CEO.
Oversee and coordinate the execution of key action items, ensuring timelines and deliverables
are met.
Lead special projects, including process improvements, physician engagement initiatives, and
business development efforts.
Executive Coordination
Act as the primary liaison between the CEO and internal/external stakeholders, including
physicians, board members, and business partners.
Prepare for and attend executive meetings, drafting agendas, taking notes, and following up on
action items.
Support the CEO in managing communication flow, ensuring that priorities and objectives are
clear across the organization.
Team and Culture Development
Foster collaboration across departments to ensure alignment with the organization's mission
and values.
Assist in recruiting, onboarding, and retaining physician talent, as well as improving physician
satisfaction and engagement.
Promote a culture of accountability, operational excellence, and patient-centric care.
Administrative Management
Draft and edit presentations, reports, memos, and other documents as needed.
Manage the CEO's calendar, scheduling, and travel arrangements.
Serve as the gatekeeper and manager of information flow to the CEO, prioritizing issues and
ensuring their resolution.
Qualifications
Education and Experience
Bachelor's degree in healthcare administration, business, or a related field (required)
5 years of experience in healthcare management, operations, or executive support roles.
Experience in physician services is highly desirable.
Proven experience in project management, strategic planning, and cross-functional team
leadership.
Skills and Competencies
Strong understanding of the healthcare industry, particularly physician services, practice
management, and regulatory frameworks.
Excellent organizational and multitasking abilities, with the capacity to prioritize and manage
competing demands.
Outstanding written and verbal communication skills, including the ability to influence and build
trust across all levels of the organization.
Analytical mindset with proficiency in data interpretation and financial reporting.
Proficiency in office and project management software (e.g., Microsoft Office Suite, Asana,
Trello).
Personal Attributes
High level of professionalism, discretion, and confidentiality.
Adaptability and resilience in a fast-paced, dynamic environment.
Strong interpersonal skills, with a collaborative and relationship-driven approach.
Why Join Us?
Be a key leader in a mission-driven organization dedicated to improving patient care and
physician engagement.
Opportunity to influence the growth and direction of a fast-evolving company in the healthcare
sector.
Competitive compensation and benefits package, with opportunities for professional growth
and development.