What are the responsibilities and job description for the Office Administrator position at Total Maintenance Pro?
Total Maintenance Pro is seeking a highly organized and efficient Office administrative to join our team. The Office administrative will be responsible for ensuring smooth workflow and maintaining a productive work environment.
Responsibilities:
- Organizing and maintaining office systems, including filing systems and records.
- Answering and directing phone calls, emails, and other correspondence.
- Acting as a point of contact for internal and external stakeholders.
- Managing calendars, scheduling meetings, and coordinating appointments.
- Preparing and editing documents, reports, and presentations.
- Handling incoming and outgoing mail and packages.
- Ordering and maintaining office supplies and equipment inventory.
- Coordinating repairs and maintenance of office equipment.
Financial Management:
- Processing invoices, expense reports, and other financial documents.
- Daily, monthly billing of clients on QuickBooks & A/P daily recording & monthly reconciliation collections.
Event Planning:
- Organizing office events, meetings, and training sessions.
- Coordinating catering and other logistics for events.
Procurement
- Ordering material for scheduled jobs.
- Creating estimates for seller & Ordering materials.
- Coordinating material delivery and job specification to include scheduling.
Requirements:
- Bilingual (Spanish & English)
- Experience with QuickBooks
- Experience as an Office Manager or similar role.
- Excellent organizational and multitasking skills.
- Strong communication and interpersonal abilities.
- Proficiency in MS Office and office management software.
- Ability to prioritize tasks and work under pressure.
- Attention to detail and accuracy.
- Previous experience in office administration, QBs it’s preferred.
Additional INFO:
Remote work schedule: Mon - Thurs on-site | Friday work from home.
Join our team and contribute to the success of our organization as our Office Administrative.
Job Type: Full-time
Pay: $21.00 - $22.00 per hour
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Somerville, NJ 08876
Salary : $21 - $22