What are the responsibilities and job description for the Assistant to Executive position at Total Performance Physical Therapy?
Benefits :
401(k) matching
Competitive salary
Free uniforms
Health insurance
Paid time off
Vision insurance
We are currently looking for an executive assistant for our growing physical therapy company. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He / She will have previous experience working in an office environment, performing administrative duties and providing support to management. Given the changing nature of the executive landscape, we rely on our assistants for flexibility and foresight, while maintaining confidences related to high-level systems and operations.
Daily and Monthly Responsibilities
Manage professional and personal scheduling including agendas, mail, email, calls, travel arrangements, client management, and other company logistics. This includes personal and business matters.
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business
Organize team communications and plan events, both internally and offsite
Travel to different offices to help maintain the company standards and assist where necessary
Maintaining personal and professional calendar of the CEO as well as scheduling appointments, making sure the CEO is prepared for the meetings and communicating with all parties as to the follow ups after the meetings.
Skills and Qualifications
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep company confidences
Preferred Qualifications
Experience overseeing budgets and expenses
Experience developing internal processes and filing systems
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