Office Manager

We are seeking a highly organized and adaptable Office Manager to join our team at Total Rentals in Everett. The ideal candidate will be responsible for a variety of administrative tasks, including invoicing, managing reports, creating standard operating procedures (SOPs), handling Certificates of Insurance (COIs), and supporting day-to-day office operations. This role requires strong communication and organizational skills, the ability to manage multiple priorities, and a commitment to supporting the expansion of the business.

Duties

• Accounts Receivable & Invoicing: Generate approximately 30-100 invoices per week for accounts receivable using the Point of Rental system.
• Accounts Payable: Input and code accounts payable data into the system, but not responsible for formal payments.
• Policy & Procedure Creation: Develop and maintain standard operating procedures (SOPs) for office operations and processes.
• Software & Reporting: Work in the Point of Rental system to manage day-to-day tasks and generate necessary reports.
• Insurance Documentation: Manage and track Certificates of Insurance (COIs) for vendors and clients, inputting data into the software.
• Administrative Support: Sort and scan incoming mail, handle deposits for the Everett store, and assist with general office organization.
• Onboarding & Training: Assist with onboarding and training new employees in the Everett location.
• Support Expansion: Help support business growth and operational needs, including streamlining processes for increased volume.
• Miscellaneous Duties: Handle other administrative tasks as needed to support office operations.

Interpersonal Skills

• Promote Total Rentals' Core Values with the department teams:
• We care about people
• We are servant leaders
• We do things right
• We do the right things
• Foster a positive, team-oriented work environment, interacting professionally with internal teams, vendors, and customers.
• Strong communication and organizational skills, with the ability to work collaboratively and independently.

Qualifications

• High School diploma or equivalent required; some accounting coursework is preferred.
• 3 to 5 years of relevant experience in administrative or office management roles, with a focus on invoicing and office operations.
• Experience with Point of Rental software is preferred.
• Proficiency in Microsoft Office Suite; basic Excel skills required.
• Strong attention to detail and organizational skills.
• Flexible, outgoing personality with the ability to manage multiple tasks in a fast-paced environment.
• Ability to work independently and as part of a team.

Physical Demands
This job is primarily performed in an office environment. The role may require frequent sitting (often working at a computer), walking, standing, and occasional bending or reaching. There may be occasional lifting (e.g., mail, documents, and boxes up to 40 lbs). The ability to navigate a jobsite is expected for occasional office-related tasks.

Benefits

• Medical, Dental, and Vision: 100% employer-paid for the employee.
• 401(k): 50% employer match.
• ESOP: Eligible for Employee Stock Ownership Plan (ESOP) participation.
• Disability insurance
• Life insurance
• Paid sick time
• Paid time off (PTO)
• Retirement plan

Schedule

• Day shift: 8:00 AM to 4:00 PM, Monday to Friday
• Full-time position

Compensation

• Pay: $24.50 - $28.00 per hour (DOE)

Career Path

• This role offers opportunities for growth within the organization as the company continues to expand, with potential for additional responsibilities in the future.

Work Location

• Everett, WA 98204 (on-site)

Job Type: Full-time

Pay: $24.50 - $28.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Accounting: 1 year (Preferred)
• Administrative: 2 years (Required)

Ability to Commute:

• Everett, WA 98204 (Required)

Work Location: In person

Salary : $25 - $28