Shipping Coordinator

We are seeking a detail-oriented and proactive Shipping Coordinator to join our team. The ideal candidate will be responsible for coordinating and overseeing shipping and receiving processes, entering freight invoices, scanning and entering masters into the accurate job(s), and maintaining accurate records of inventory into ICS.

• Coordinate shipping and receiving processes ensuring all orders are processed accurately and on time


• Enter invoices and scan masters into the system


• Attend shipping meetings to discuss and coordinate upcoming shipments and deadlines


• Collaborate with other teams to ensure timely and efficient operations


• Attend weekly Supply Chain meetings to discuss and solve any issues related to shipping, receiving, and inventory management


• Ensure all shipping and receiving policies and procedures are followed, including compliance with regulatory requirements and safety guidelines


• Maintain accurate records of inventory by counting crates on the floor and entering into a spreadsheet


• Manage the shipping spreadsheet and update shipping information daily


• Attend meetings to coordinate with different departments and provide updates on shipping, receiving, and invoice activities


• Provide phone support to project managers and other departments as needed

• Strong interpersonal, time management, prioritization, and organizational skills.


• Excellent verbal communication skills and the ability to foster strong relationships with vendors and customers.


• Knowledge of international shipping requirements is a plus.


• Highly detail-oriented with the ability to manage multiple tasks simultaneously.


• Technologically adept and eager to learn new systems.


• Familiarity with shipping and manufacturing process flows.


• Proficiency in MS Office, Google Apps, and ERP/MRP systems is preferred.

• Ability to sit, stand, and walk for extended periods as needed.


• Occasionally lift, carry, or move packages or materials weighing up to 50 lbs.


• Perform tasks that may require bending, stooping, or reaching.


• Operate standard office equipment such as computers, phones, and copiers.


• Comfortable working in both office and warehouse environments, which may involve exposure to varying temperatures and noise levels.

• This job takes place in a professional office environment and routinely uses standard office equipment. Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All employees may be required to perform duties outside of their normal responsibilities from time to time, as needed. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. This job description is subject to change at any time.