What are the responsibilities and job description for the Office Manager position at Total Security Solutions?
Summary:
This position serves as an operations support specialist who handles multiple areas of administrative tasks within the business.
Primary Responsibilities:
- Provides support to accounting and finance, operations, supply chain, human resources and other departments as needed.
- Enters packing slips and shipping data into an MRP or other systems.
- Records physical inventory into appropriate systems.
- Enters purchase orders (PO’s) into their appropriate system.
- Assists Human Resources with coordinating onboarding schedules for new employees through the scheduling of resource rooms and sending documents to headquarters.
- Maintains security by following procedures, monitoring visitor log books, creating and issuing visitor badges, as necessary.
- Manages or uses spreadsheets in Microsoft Excel or Google Sheets with a high degree of accuracy and technical understanding.
- Ordering office supplies and maintaining inventory of critical stock required to operate.
- Scanning incoming mail and sending to appropriate departments via email daily.
- First on phones for all incoming calls, security check ins and deliveries.
- Maintain schedule of training and compliance activities in partnership with HR and Business Unit Leader.
Competencies:
- Good Communication: Communicate clearly and concisely with internal and external customers at all levels of the organization, using verbal and written distribution channels.
- Good Organization: Optimizes organizational effectiveness and prioritizes workload, even with multiple interruptions.
- Attitude: Adjusts promptly and calmly to change, works well as part of a team, and remains calm under pressure. Maintains a collaborative work ethic and commitment to excellence in dealing with internal and external customers.
Required Qualifications:
- Bachelor’s Degree in Business or relevant field preferred
- Demonstrates administrative and clerical procedures
- Demonstrates knowledge of computers and relevant software applications
- Demonstrates knowledge of customer service principles and practices
Physical Requirements:
- Communicate with others and exchange accurate information.
- Operate a computer and other office machinery or equipment.
- Ability to move about inside the office to access file cabinets or office machinery.
Work Environment:
- This job takes place in both a professional office environment with frequent walks into the manufacturing area. Office employees are required to wear safety glasses, safety shoes, and a highly visible vest at all times in production areas and labs.
Total Security Solutions is an Equal Opportunity Employer with leadership and a culture that support diversity and inclusion.
