What are the responsibilities and job description for the STAFF SERVICES MANAGER I position at State Controller's Office?
Duties performed:
(Candidates must perform the following functions with or without reasonable accommodations.)
- Plans, organizes, directs, evaluates contracts held by the Human Resources Office.
- Develop HR contract processes and execution strategies, training staff on contract and procurement responsibilities, adhering to requirements, tracking contract and expiration dates.
- Work with ADD to ensure all contracts held by HR are within compliance, providing feedback, training, coaching and support as needed.
- Prepare probation reports, annual reviews and other documents for direct reports.
- Direct and supervise staff work products and supervise staff assigned to the Fiscal, Budgets, and Contracts activities, such as budget drills, Budget Change Proposal (BCP) tracking, as well as reviewing and approving purchase orders.
- Assist HR management with the drafting, data collection, and reviewing of BCPs.
- Supervise program projections and assignments related to various transactions and miscellaneous activities including monitoring of monthly expenditures, providing updates to management, as needed.
- Supervise, plan, direct and coordinate the day-to-day HR support staff activities.
- Provide coverage of reception desk phone/email contacts when required.
- Perform daily mail runs and coordinate pick-ups with carriers.
- Conduct OPF and ADA filings, meeting with representatives performing OPF review for potential candidates, maintaining accurate logs of distributed and received documents such as probation reports, annual reviews, and Merit Salary approvals.
- Access SCO system to download and deliver Personnel Action Request (PAR) and Notice of Personnel Action (NOPA) files for distribution.
- Schedule and perform live scan/fingerprint processing for potential employees and contractors.
- In collaboration with other HR Operations, assist managers with various HR and personnel related issues within the office, including recruitment, hiring, on-boarding, training and other items related to staff development.
- Track hardware and software inventory, coordinating and approving all facilities related request such as workstation adjustments, employee moves, and repairs.
You will find additional information about the job in the Duty Statement.
Working Conditions
This position is located at The Emerald Tower on Capitol Mall, steps from Tower Bridge and is walking distance to the State Capitol. The building offers affordable monthly parking, employee gym access, an amenities center, and a beautiful mid-tower garden terrace. It is conveniently situated only blocks from Old Sacramento, numerous restaurants, a seasonal farmer’s market, and the Crocker Art Museum. Overlooking the Golden 1 Arena and Downtown Commons, the office is accessible from Sacramento Regional Transit’s light rail and bus systems, with convenient access to I-5, I-80, US 50 & US 99.
This position is eligible for hybrid telework under California Government Code Section 14200 for eligible applicants residing in California. All telework schedules are subject to change and may be reevaluated at any time. Specific telework arrangements may be discussed in more detail with the respective hiring manager. Telework does not change the terms and conditions of employment, the essential functions of job duties, or required compliance with the State Controller's Office policies.
Minimum Requirements
You will find the Minimum Requirements in the Class Specification.- STAFF SERVICES MANAGER I
Additional Documents
- Job Application Package Checklist
- Duty Statement
Position Details
Department Information
The Executive Office (EO) of the California State Controller’s Office is the strategic center point driving the vision and mission of the department. The EO coordinates high-level initiatives, manages key stakeholder relationships, and oversees the implementation of policies and procedures that shape California’s financial landscape. If you’re passionate about public service, policy development, and human resources, this division offers the opportunity to advance your career in a dynamic and impactful environment. Join a team where your insights and contributions will help drive excellence in administrative and financial management.
Take the next step in your career with an organization that values innovation, integrity, and the well-being of its employees. Apply today and build a California where everyone thrives!
Visit our website to learn more about the State Controller’s Office.
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Special Requirements
A Statement of Qualifications is required; please see ‘Required Application Package Documents’ for instructions.
Take the required examination here: Staff Services Manager I (Supervisor) Examination
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 5/1/2025Who May Apply
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Statement of Qualifications -
The Statement of Qualifications (SOQ) should be no more than two pages in length, using double-spaced, Arial font size 12, and respond to the following prompts below. Your responses must be numbered.
- Describe your professional experience, training and interest as it relates to the duties outlined.
- Describe your experience with research, development, and implementation of processes and/or procedures.
Failire to follow these instructions may impact your rating.
Desirable Qualifications
- Experience that demonstrates the ability to work independently and take initiative with minimal guidance or direction.
- Experience that demonstrates strong communication skills.
- Experience analyzing situations and recommending, adopting and/or implementing an effective course of action.
- Experience collaborating with others and effectively leading projects with colleagues who are not direct reports.
- Experience that demonstrates intermediate or advanced proficiency in Microsoft Word, Outlook, Excel and PowerPoint or equivalent software.
- Experience that demonstrates the ability to multi-task, meet deadlines and adjust to changing priorities in a cooperative manner.
- Experience with learning and implementing new technology platforms and effectively managing changes.
- Positive attitude, open-mindedness, flexibility and tact with a commitment to quality service that exceeds expectations.
Benefits
Contact Information
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Ian Gunther
(916) 322-0738
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:EEO Officer
(916) 324-2223
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
