What are the responsibilities and job description for the Accounts Payable Clerk position at Total Warehouse Inc.?
Description:
The Accounts Payable Clerk's main duties are to record Vendor Bills by processing Purchase Orders or direct input into the system under Vendor Account. Maintaining proper W9 information for all 1099 Vendors/Contractors and input into the system. Maintaining proper Terms according to Vendor Bills and input to the system. Also resolving any discrepancies between the two, Purchase Order amounts or Vendor Bill amounts. Maintain and resolve Open Purchase orders on a daily basis to keep a current and accurate accounting of these liabilities.
Job Responsibilities:
- AP Email Folder – go through and input all Vendor Bills and investigate any discrepancy
- TW Receipt Email Folder – go through and record all CC Receipts in the system and attach in Box-Folder; process PO if related to a PO purchase
- Reply to all Vendor payment inquiries via email or phone – follow up or direct to Finance Director is can’t resolve on own
- Process any Tasks in NS for Billing of PO’s or other inquiries
- Review and resolve Open PO Listing to keep current
- Reconciles processed work by verifying entries and comparing system reports to balances.
- Charges expenses to accounts and departments by analyzing invoice/expense reports; recording entries.
- Credit Card recording of receipts and 1st step of reconciliation for them to GL accounts
- Process Check Deposits when Accounting Assistant unavailable
- Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks, and resolving purchase orders, contracts, invoices, or payment discrepancies and documentation. (currently by Finance Director)
- Issues stop-payments or purchase order amendments. (currently by Finance Director)
- Other miscellaneous items as assigned
- Protects the organization’s value by keeping information confidential.
- Accomplishes accounting and organization mission by completing related results as needed.
Education and Experience:
- Associate Degree in Accounting or better
- 1-2 years’ experience in high-volume accounts payable department
- Previous experience with NetSuite or other Customer Relationship Management software.
- Excellent verbal and written communication skills.
- Strong detail orientation
- Strong organizational skills
- Ability to work at a fast pace and under pressure.
- Advanced customer service skills.
Salary : $17 - $20
