What are the responsibilities and job description for the Registrar Assistant position at Totally Joined for Achieving Collaborati?
About Us:
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority-owned, CVE-verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S. government agencies and organizations.
About this Position:
TJFACT and partner DPS are seeking a well-versed Registrar Assistant to support the Medical Education and Training Campus (METC) Faculty, Staff and Student Development (FSSD) onsite at government facilities on Joint Base San Antonio–Fort Sam, and Houston, TX.
The Registrar Assistant will provide comprehensive student record management support services to the Office of the Registrar which manages daily the academic records for an average daily onboard population of 7,000 Air Force, Army, Navy and Coast Guard students attending 48 enlisted Medical Training Programs.
This role is contingent upon reward.
Major Duties and Responsibilities
- Provide student records management support for 48 enlisted Medical Training Programs to the Office of the Registrar Monday through Friday between office core hours of 7:00 a.m. to 4:00 p.m. Central Time.
- Interface directly with METC faculty, staff and Army, Navy and Air Force Office of Registrar.
- Create and organize digital and paper files ensuring that files include all required documents and that all documents are properly signed. The contractor employee shall collect and submit data to Registrar Chief and/or Registrar Lead and Quota Managers for various reports, briefings, and conferences.
- Assist with updating, standard operating procedures (SOPs) desk top guides, manuals, handbooks, pamphlet and other related material pertaining to briefings and training guides to facilitate information sharing via METC SharePoint for Office of Registrar and METC campus wide utilization.
- Use established Office of Registrar, METC, and DHA methods, practices, criteria, policies and procedures to identify, review and recommend solutions for solving conventional problems and/or answers to questions.
- Attend meetings or briefings as designated by the Chief, Registrar Lead and/or Quota Managers.
- Participate in and support Office of Registrar ongoing process improvement initiatives and implementation. Provide recommendations for improving record management and operational efficiencies in assigned areas.
- Enroll students in Army Training Requirements and Resources System (ATRRS) no later than 2 business days from receiving a verified class start roster from the Program.
- Monitor assigned Program folders in the Registrar Drop Box for METC01 not less than 3 times per day and process all in accordance with established Registrar and METC01 policy and procedures.
- Process student training report requests, verification of training and security clearance verifications for the Office of Personnel Management in accordance with established Registrar policy and procedures no later than 3 business days of posting to the Registrar organizational inbox, mail delivery or fax.
- Notify the Registrar Lead immediately of all work stoppage issues encountered.
- Complete DHA/METC initial and annual training requirements, and comply with all DHA/METC policies, procedures, productivity standards and instructions as provided.
Required Qualifications:
- US Citizen
- High School diploma 3 years of applicable work experience
BENEFITS:
- Medical, Vision and Dental Insurance
- 401-K plus match
- Paid Vacation days
- Paid holidays
- Short Term and Long-Term Disability
- Voluntary Term Life
TJFACT is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE/Minority/Female/Disabled/Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodation will be made in accordance with governing law.
Education
Required- High School or better
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
