What are the responsibilities and job description for the Program Support Specialist position at Totally Joined for Achieving Collaborative Techniques?
About Us :
Totally Joined For Achieving Collaborative Techniques (TJFACT) is a CVE verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S government agencies and organizations.
About the position :
TJFACT is seeking to hire a Program Support Specialist to join our team in support of our DOS INL / KM / TAD client in Washington, DC .
The Specialist will receive direction from the INL / KM / TAD on-site supervisor, and shall maintain open, timely, and effective communications, resulting in a relationship that proactively addresses potential problems with flexible, workable solutions.
Duties and Responsibilities :
Travel
- Schedules and arranges all travel for members of INL / KM / TAD's staff and the KM Office Director, tracks the travel of all these persons, prepares and submits vouchers in E2 Solutions, maintains travel profiles on all team members, and ensures the timely submission of all receipts and other required travel documents. Duties also include preparation of country clearances, visa and passport applications, tracking of visa applications, including pick up and drop off at foreign embassies.
- Collects and tracks data to respond to travel-related taskings from INL / EX or the Department.
- Stays current on travel regulations, policies and procedures.
Research / Analysis
Office Management and Program Support
signatures. Maintains and updates file system accurately to enable quick and efficient retrieval of information. Purges files or performs other file disposition actions accurately and in accordance with established procedures. Supervises or performs annual file inventory effectively. Where appropriate, manages accurate receipt, control, logging, safekeeping, and necessary action on all classified material received.
o Use database or spreadsheet software to accurately enter, revise, sort, calculate, and retrieve data for standard reports
o Use graphics software to provide graphic symbols, charts, and graphs for viewgraphs or paper presentations; or
o Use document scanning hardware and online document management software (e.g. Microsoft SharePoint) for document management, archiving, data tagging, and retrieval.
o Transmit and receive documents and messages electronically accurately and promptly using a PC or a workstation.
o Ensure all new employees have paperwork submitted to get log-ons and mobile devices.
Outreach Support
Required Qualifications :
Preferred Qualifications :
Benefits :
TJFACT is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability. EOE / Minority / Female / Disabled / Veteran. We reserve the right to modify or revise the job descriptions in part or in its entirety. Reasonable accommodations will be made in accordance with governing law.
Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
