Overview

The Clinical Administrative Assistant is a member of the Touro University California, College of Health Sciences , Physician Assistant Program staff.  Primary responsibilities include initiating, coordinating, and managing the administrative and clerical functions required for the effective implementation of the Program with a specific emphasis on the clinical training and admissions components.

Responsibilities

Clinical Phase Responsibilities

 Works with the Program Director and members of the Clinical Team as directed, on all aspects of clinical education. This includes, but is not limited to:

1.         Collection of individual student screening and trainings in preparation for the clinical year:

·      Preparation of a curriculum vitae for student rotation packets

·      Coordinating and managing students to receive their ACLS, HIPPA and other required trainings required prior to beginning clinical rotations

·      Coordinating with students to ensure that their required immunizations are completed in accordance to the deadline (e.g. Flu shot, 2-step PPD, chest xray)

·      Coordinating with Student Health to manage receipt of Certificate of Immunizations

·      Coordinating with outside vendors to arrange U-tox screening, Mask fitting, and Background checks and to receive results within a timely manner

2.         Directly responsible for

·      Editing and disseminating the Clinical Year Handbook

·      Organizing and assisting during the Orientation to the Clinical Year course including correspondence with outside lecturers as directed by the Director of Clinical Education on an as needed basis

·      Organizes and administers the PACKRAT exam, which includes scheduling with the vendor, coordinating times with the  Director of Clinical Education and relaying such information to the students.  Once the exam is completed, collating the results and sending it to the Clinical Team for review

·      Organizing and assisting during Callback week (every 5 weeks)

·      Organizing, proctoring and assisting in administration of end-of-rotation exams and OSCEs, on campus and at distant sites as directed

·      Tracking student progress to be able to submit Grade Change and Course Add/Drop forms to the Office of the Registrar

3.         Serves as the Program liaison to clinical sites and preceptors under the direction of the Director of Clinical Education

·      Enters Affiliation Agreements with current and new sites in files and in Exxat.

·      Corresponding with preceptors regarding students and rotations on updates, required clearance documentation

·      Regularly updates Clinical Sites and Preceptors in the ARC-PA Portal, with a final annual update prior to December 15

·      Tracks and maintains an up-to-date preceptor board certification and licensure list, including renewal dates

·      Manages Preceptor and/or Clinical Site payments under the direction of the Director of Clinical Operations

·      Maintains up to date information in Exxat for clinical site, preceptor and contact personnel

·      Student paperwork for clearance at clinical sites

·      Preceptor gratitude/acknowledgment (CME letters/gifts)

General Office Responsibilities:

Qualifications

• Professional communication skills; oral and written and basic math skills are required
• Bachelor’s recommended or the equivalent of five years experience in a related field.
• Excellent communication and interpersonal skills, with the ability to work with students, community and faculty.
• MS Word, Excel, Access, Internet, E-mail with the ability to learn new software as needed.
• Ability to maintain confidentiality

CORE COMPETENCIES: identify the behavior an employee is expected to demonstrate.

• Excellent organizational skills, including the ability to prioritize
• Excellent written and verbal communication skills
• Excellent interpersonal skills needed to work with students, community and faculty
• Ability to maintain confidentiality

EVALUATION FREQUENCY

Performance shall be evaluated on an annual basis by the Program Director with input from the Director of Clinical Education

Maximum Salary

Minimum Salary

Salary : $44,000 - $55,000