Diabetes Institute Admin & Outreach Coordinator

Overview

Position descriptions are not intended to cover every work assignment a position may have. Rather, they cover the broad responsibilities of the position.

• This position coordinates, manages, and implements the administrative support duties of the Diabetes Institute. As an Administrative and Outreach Coordinator, the individual’s broad responsibilities include directing and/or executing the support tasks for faculty and staff.
• Essential information technology skills and organizational experience, candidates require a high degree of autonomy, initiative, and the capacity to quickly master and effectively execute a diverse array of administrative tasks in this position.
• This person is the face and voice of the Diabetes Institute – representing the first person that the public may encounter at the Touro University California Diabetes Institute.

Responsibilities

General Administrative Support.  The following duties are performed to support the basic operations: Support the faculty of the Diabetes Institute:

• Procuring lab supplies & office purchases.
• Processing reimbursement for licensures, CME & travel expenses.
• Participates in the execution of day-to-day administrative support operations.
• Communicates on behalf of and/or serves as a liaison for the Diabetes Institute and the public.
• Keeps informed of applicable policies, procedures, and regulations which affect department administrative activities and ensures that all administrative forms and documents are current, correct, and conform to policy.
• Performs all routine administrative duties and tasks related to the team including: conduct e-mails, phone calls, memos, and other communications to team members and the public.
• Replenishment of inventory of administrative supplies and resources; filing; photocopying, etc.
• Coordinates and executes sensitive and confidential administrative operations related to participant’s personal information and budget reports.
• Arranges logistics for program events or committee meetings (e.g. room reservation, AV equipment, catering, coordination of committee membership or student participation, etc.)
• Prepares reports, letters, documents, forms, and other material related to program and committee functions
• Assists in preparation of program or committee policies, procedures, bylaws, handbooks, etc.

Qualifications

 Qualifications are the Education, Training and/or related experience needed by the person to perform the job.

Essential Experience:

• High school diploma or equivalent certification or job-related experience demonstrating specific knowledge of the skills and duties required of the position.

·      Proficiency in the use of Microsoft Office Suite, including Word, Excel, and PowerPoint applications.

·      Capacity to learn and master the navigation of the University’s web page, and the Canvas platform.

·      Experience in basic web-page construction and management, and the initiative and capacity to acquire advanced skills to implement new software applications.

·      Ability to operate standard office technology (desktop computer, printers, photocopiers, fax, scanner, etc).

• Experience utilizing common communication technologies and services (email (Outlook), including development of listservs, voicemail, phone and video conferencing, etc).

CORE COMPETENCIES:

Core competencies identify the behavior an employee is expected to demonstrate.

• Excellent verbal and written communication and interpersonal skills.
• Ability to work with diverse populations and personalities.
• Strong problem solving and organizational skills including managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.
• Willingness to accept a wide range of tasks that arise in relation to team activities.
• Ability to interact openly and effectively as a member of a team and to work collaboratively and collegially with department faculty, staff, and other campus personnel.
• Punctual and flexible with time when periods of concentrated curricular tasks occur or if administrative deadlines must be met.
• Strong sense of initiative, dedication, and responsibility.
• Willingness to take professional pride and ownership in the position.

Maximum Salary

Minimum Salary

Salary : $39,823 - $49,779