Executive Assistant -Town Manager's Office

The Town of Bridgewater is seeking candidates to provide high level administrative, project, and financial support to the Town Manager’s office, ensuing smooth operations and effective communication between departments, officials, and the public. This role facilitates the executions of key projects and initiatives, manages records and documentation, and serves as a vital liaison to uphold the Town’s commitment to responsive and efficient governance.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The following duties are typical for this classification. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

ESSENTIAL FUNCTIONS:

Administrative Support:

• Serve as primary contact for internal and external customers of the Town Manager’s Office, including residents, staff department heads, council and committee members.
• Greet visitors, answer phone calls, explain office procedures, and address inquiries within the scope of expertise.
• Manager schedules, meetings and communications for the Town Manager’s office with professionalism and discretion.
• Assist with public records requests and prepare documents for the Town Manager’s signature, including contracts and Request For Proposals (RFPs).

Project and Office Management:

• Coordinate projects, programs, and initiatives, by setting timelines, allocating resources, and tracking progress.
• Keep the Town’s website and social media pages current, ensuring accurate and timely dissemination of information.
• Assist in managing property liability and insurance programs, including reporting claims and coordination with insurer.
• Plan and execute events for the Town Manager’s office.

Budget and Expense Management

• Support budgeting, track expenses and process invoices and reimbursements.
• Handle weekly payroll exceptions for the Town Manager’s office and other departments.

QUALIFICATIONS:

Knowledge:

• Understanding of executive level administrative operations, including scheduling, correspondence and records management.
• Familiarity with municipal government structures, policies, and procedures (preferred).
• Basic knowledge of accounts payable, invoicing, and expense reporting.
• Proficient in office productivity tools such as Microsoft Office Suite, scheduling software, and other digital platforms.

Skills:

• Ability to manage multiple tasks, prioritize effectively, and maintain an organized workflow.
• Excellent written and verbal communication, including the ability to interact with high-ranking officials, employees, and the public.
• Ability to handle sensitive information, ensuring it is kept confidential and secure.
• Proficiency in managing calendars, scheduling meetings, and meeting deadlines.
• Ability to anticipate needs and offer proactive solutions.
• Skilled in using office software (Microsoft Office Suite, MUNIS, etc.), calendar management tools, and communication platforms.
• Accuracy in preparing documents, presentations, and correspondence.

Abilities:

• Must demonstrate discretion, maturity, and a high level of integrity when dealing with sensitive or confidential matters.
• Ability to adapt to changing priorities or tasks in a fast-paced, dynamic work environment.
• Able to work collaboratively within a team and independently while maintaining strong relationships with staff, other departments, and external stakeholders.

EXPERIENCE and TRAINING

• Executive Assistant Experience (3-5 years or more preferred): Previous work as an executive assistant, administrative assistant, or in a similar role, preferably in a government or public sector environment. Handling confidential documents and situations is critical. The assistant must understand and adhere to strict confidentiality protocols.
• Municipal Government Knowledge (preferred): Familiarity with local government operations, structure, and terminology is a plus.

PHYSICAL REQUIREMENTS

• Prolonged periods of sitting at a desk while working on a computer or attending meetings. Periodically standing and walking during office tasks or meetings.
• Occasionally lifting or carrying objects such as files, documents, or office supplies (typically under 20 lbs.).

WORK ENVIRONMENT

Work is primarily performed in an open shared office. Occasional travel between town buildings. The noise level in the workplace is typically quiet to moderate in the office.

SELECTION GUIDELINES

Formal application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Salary : $69,449 - $91,123