Administrative/Accounting Assistant (Public Safety)

Join Our Team as an Administrative/Accounting Assistant – Public Safety!

Are you detail-oriented, organized, and skilled in supporting complex administrative operations? The Town of Brookline is seeking an experienced Administrative/Accounting Assistant to support operations in our Public Safety Business Office. This position plays a key role in managing payroll, purchasing, and accounts receivable functions for both the police and fire departments.

The Administrative/Accounting Assistant performs a range of clerical and technical tasks to ensure accuracy and efficiency in daily operations. Responsibilities include data collection and entry, maintaining records, and assisting with the complete payroll cycle.

Why Join Us? As part of the Town of Brookline’s team, you'll have the opportunity to support the vital operations of our public safety departments. We offer a competitive hourly rate ranging from $29.47 to $30.72. This position includes vacation and sick time, 13 public holidays, personal days, and excellent health and retirement benefits. You'll gain valuable experience in payroll, purchasing, and accounts receivable functions, working alongside dedicated professionals committed to public safety.

Key Responsibilities:

• Payroll: Manage payroll functions for police and fire personnel, including data entry, verification, and processing of overtime, court time, and other compensations. Maintain personnel records and assist with new hire onboarding.
• Purchasing: Provide administrative support for the purchase order process, maintain inventory, and ensure accuracy in requisitions and purchase orders.
• Accounts Receivable and General Billing: Process incoming checks, reconcile invoices, manage delinquent accounts, and support the accounts receivable process.
• Accounts Payable: Administer the accounts payable process, ensure proper approval and coding of invoices, and maintain accurate records.
• General Administrative Support: Maintain records, respond to citizen requests, compose correspondence, and provide backup support to other clerical staff.

Qualifications:

• High school diploma; Associate's or Bachelor's degree preferred.
• One to two years of basic bookkeeping experience and administrative office experience.
• Familiarity with public safety operations and procedures is highly preferred.
• Strong computer skills, including proficiency in typing, office software, and database management.
• Excellent organizational, communication, and interpersonal skills.
• Ability to work independently, manage time effectively, and meet deadlines.

Salary: The hourly rate for this position ranges from $29.47 to $30.72

Work Environment:

• Office setting with frequent contact with the public, government agencies, court personnel, insurance companies, vendors, and town departments.
• Discretion required when handling sensitive personnel, budgetary, and legal information.

Apply Now: If you are ready to contribute to the safety and well-being of our community, apply with your resume and cover letter today to join our team as an Administrative/Accounting Assistant in the Public Safety office. This position is open until filled.