Deputy Clerk/Deputy Treasurer

Position Title: Deputy Clerk/Deputy Treasurer

Reports To: Clerk/Treasurer

Classification: Regular Part-Time, Hourly

Pay Range: Grade 2 (Hiring Range: $24.04-$32.45/hour)

Hours: 32 Hours per Week

Purpose of Position: The Deputy Treasurer must take and file the official oath as provided in Section 60.341, Wisconsin Statutes. This position also performs some day-to-day accounting of town expenditures and revenues. The Deputy Clerk must take and file the official oath as provided in Section 60.331, Wisconsin Statutes This position performs as Deputy Clerk, providing assistance in the issuance of licenses, permits, elections and other various record keeping. This position also provides general assistance to town staff members, town officials, and serves as a point of contact for residents, developers, businesses, and other governmental units which may have questions or concerns regarding the Town of Buchanan.

Essential Duties and Responsibilities: The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

1. Answer general questions over the phone or direct calls to the proper person.

2. Greet and help residents, developers, businesses, and other parties at the service window.

3. Fill out real estate inquires for title companies, receipt money as necessary.

4. Assist and hand out building permits, receipt money as necessary.

5. Sell and receipt bulk item stickers, maintain lists for pick-up.

6. Type any agendas, minutes, correspondence as directed by the Town Administrator, Clerk/Treasurer and Town Chairperson.

7. Sort and distribute mail daily.

8. Make copies or send faxes as instructed by the Town Administrator, Clerk/Treasurer and Town Board.

9. Provides support to the Town Administrator and Clerk/Treasurer in posting and publishing of notices, ordinances, hearings, etc.

10. Assist with absentee ballots.

11. Maintain town poll (voter) list utilizing the statewide voter registration system (WisVote).

12. Maintain the Town of Buchanan website and post or remove materials as requested by the Town Administrator or Clerk/Treasurer.

13. Data entry assistance as needed by the Town Administrator or Clerk/Treasurer.

14. Prepare town newsletter for printing and mailing to residents.

15. Issue dog licenses to residents.

16. Assist residents with renting the town hall.

17. Assist Clerk/Treasurer with annual tax collections.

18. Assist with payroll and other accounting functions.

19. Run miscellaneous errands regarding town business as directed by the Town Administrator.

20. Maintain office supplies for the Town Administrator, Clerk/Treasurer, and other staff.

21. Organize and maintain town files and records room.

22. Prepare and present staff reports and other necessary correspondence; attend Town Board and other meetings as required.

23. Administer oaths and affirmations in absence of Clerk/Treasurer.

24. Provide general office back up to the Clerk/Treasurer while on vacation (additional hours may be necessary).

Preferred Training and Experience Required to Perform Essential Job Functions: Associate’s Degree in Accounting, two to three years’ experience working in a government environment or any combination of education and experience that provides equivalent knowledge, skills, and abilities. Certification as Certified Municipal Treasurer, Certified Municipal Clerk of Wisconsin is preferred at time of hire or obtain within five years of hire.

Physical and Mental Abilities Required to Perform Essential Job Functions:

Ability to communicate orally, and in writing as necessary, with Town Board, Town Chairperson, Town employees, developers, contractors, consultants, residents, and various Board/Commission members.

Proficient with standard business accounting and communication programs such as Microsoft Office software or equivalent. Familiarity with working on the internet and basic internet based research.

Ability to use functional reasoning in performing job duties including managing office operations, prioritization of work tasks, and reasoning and listening to citizen and other parties who may have requests or complaints.

Ability to operate office equipment and machinery requiring simple but continuous adjustments, such as telephone, calculator, computer, and copying instruments.

Ability to coordinate eyes, hands, feet, and limbs in performing slightly skilled movements such as typing.

Ability to recognize and identify individual characteristics of colors, sounds, and shapes associated with job-related objects, materials, and tasks.

Ability to work under generally safe and comfortable conditions where exposure to environmental factors such as irate individuals, intimidation and deadline pressures may cause discomfort and poses a limited risk of injury.

Other duties as assigned.

Additional Task and Responsibilities: While the following tasks are necessary for the work of the unit, they are not an essential part of the purpose of this position and may also be performed by other unit members.

Responds to citizen complaints, investigates and provides recommendations. Responds to requests for services from the Town.

The Town of Buchanan is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the Town will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Approved by the Town Board

Job Type: Part-time

Pay: $24.04 - $32.45 per hour

Expected hours: 32 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Paid sick time
• Paid time off

Schedule:

• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Salary : $24 - $32