PART-TIME ADMINISTRATIVE CLERK

JOB SUMMARY

The Administrative Clerk is responsible for providing routine receptionist, clerical and administrative services for the Building Department.

ESSENTIAL FUNCTIONS

• Performs customer service functions by telephone, computer, and in person; provides information and assistance related to division services, activities, procedures, fees, forms, or other issues; assists the public in completing applications and other forms as needed; responds to questions/complaints
• Processes inspections from contractors, and the general public; provides information regarding required inspections; enters requests into scheduling program; prints related reports for scheduling and verification purposes; notifies inspectors of urgent inspections; cancels or reschedules inspections as needed
• Processes trade permit applications for all construction work requiring permits, reviews applications for accuracy/completeness; verifies proper Town business license, and state contractor’s license; accepts construction plans and plan documents associated with permit processing; enters information into database
• Provides other clerical support as needed; files, scans, and copies documents; distributes departmental mail; takes meeting minutes, etc.

JOB CONTEXT

The Part-time Administrative Assistant will perform tasks that require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Essential functions are regularly performed without exposure to adverse environmental conditions. Normal hours per week average 20-25, generally between 9am – 2pm.

WORK PERFORMANCE

The Part-time Administrative Assistant is required to follow departmental expectations and adhere to all rules, regulations, policies, and procedures in the Town of Christiansburg Employee Handbook.

JOB REQUIREMENTS

• High School diploma or GED
• Minimum of two (2) years of experience in clerical/administrative work
• Must have reliable transportation to and from work

KNOWLEDGE, SKILLS AND ABILITIES

• General knowledge of office practices and procedures
• Working knowledge of current office software, such as Microsoft Office, for word processing, email and spreadsheets
• Basic understanding of building code and zoning principles
• Effective verbal and written communication skills
• Effective customer service skills with the ability to deal with a wide range of customers
• Well-developed interpersonal skills with the ability to maintain professional and courteous relationships with internal and external customers, vendors, and staff
• Strong computer skills with the ability to learn new programs and software
• Attention to detail
• Ability to treat confidential information with appropriate discretion

TOOLS AND EQUIPMENT

• Desktop computer/laptop
• Various office equipment and software applications

NOTE

All applicants are required to submit their applications through the Town of Christiansburg's website.

https://www.christiansburg.org/987/Employment-Opportunities

SAFETY

The employee shall adhere to Town of Christiansburg policies regarding safety precautions and the use of safety equipment that is necessary for the health and safety of all employees and citizens. If a safety concern arises, the employee must stop any life-threatening activity immediately and in other cases immediately inform the employee’s supervisor.

DISCLAIMERS

The job description is:

• Intended to describe the general nature and level of work being performed by employees assigned to this job title. It is not intended to be construed as an exhaustive list of all responsibilities, duties, skills, and behaviors required of employees in this job title.
• Not an employment agreement or contract. The Town of Christiansburg has the exclusive right to alter this job description at any time without notice.
• Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.

The Town of Christiansburg is an Equal Opportunity Employer and E – Verify participant. In compliance with the Americans with Disabilities Act, the Town of Christiansburg will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities at any time without notice.

Job Type: Part-time

Pay: From $15.00 per hour

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $15