Clerk Town Clerks Office

POSITION: CLERK
DEPARTMENT: TOWN CLERK’S OFFICE
REPORTS TO: TOWN CLERK
FSLA STATUS:
Grade/ Union/Hours: UNION/35 HOURS

This Position will be filled in accordance with the Collective Bargaining Agreement between the Town of Cumberland and the Teamster’s Union. Hours for this position are 8:30 AM until 4:30 PM. Monday – Thursday. The Clerk is responsible for specific related duties and functions that are applicable to the Town Department. The starting salary for this Union position is $19.31.

SUMMARY OF JOB PURPOSE
Perform responsible administrative, clerical, and record keeping in support of the operations of the Town Clerk’s Office.
Process and perform data entry of moderately complex documents, record, and provide information to the public and Town Departments in person, by phone, email or fax.

ESSENTIAL FUNCTIONS
Duties include but not limited to:
 Explain the proper use and completion of forms and documents

 Explain rules, policies, and procedures

 Assist the public and Town Departments in obtaining information

 Process and maintain records, and conduct data entry of certain records

 Maintain records; electronic and paper files

 Compile regular reports both daily and monthly

 Receive, process and explain various business licenses to the public

 Answer inquiries from the public or other departments regarding recorded documents related to land evidence

 Provide clerical assistance to other Town Departments

 Copy and record information as requested

 Prepare a variety of general correspondence independently

 Perform a variety of other clerical duties including, but not limited to:
o Copying and assembling materials
o Collecting and distributing mail
o Answering phones
o Faxing documents, and other related tasks

 Operate a variety of office machines and equipment including but not limited to:
o Personal computers
o Typewriters
o Adding machines
o Calculators
o Printers/copiers/scanners

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of general office procedures and telephone etiquette; ability to maintain clerical records and prepare reports from those records; demonstrate effective interpersonal relationships in bringing people together to solve problems.

Skills in prioritizing multiple tasks; establishing and maintaining effective working relations with coworkers, property owners, public, and representatives from other local, state, and Federal agencies.

Intermediate proficiency level utilizing Microsoft Office applications including Excel, Word, Outlook, as well as the ability to operate other standard office equipment.

EDUCATION and EXPERIENCE
One (1) year of clerical experience
High School Diploma
Associates Degree a plus

Job Type: Full-time

Benefits:

• Dental insurance
• Health insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Cumberland, RI 02864: Relocate before starting work (Required)

Work Location: In person

Salary : $19