Police Records Supervisor

Applications accepted through  5/2/2025 at 11:59 PM Mountain time. 

Hiring Range: $74,838.00 - $92,299.00

Salary range: $74,838.00 - $101,032.00                       

Summary
Under broad supervision, the Police Records Supervisor performs high-level administrative and technical support for the Firestone Police Department. This position works with considerable independence, including verbal or written communication, which may be complex or confidential in nature. This position manages and directs the internal processes facilitated by the Police Records/Digital Evidence administrative staff. The Police Records Supervisor is responsible for oversight and supervision of the Police Records/Digital Evidence Technician.

Click the links to view the Town of Firestone Employee Benefits Guide and Employee Premium Guide.

  Essential Duties and Responsibilities:
The below list is intended to illustrate the responsibilities of the position and is not all-encompassing. The Town may change these duties at any time.

• Assists with planning, organizing, directing, and supervising the administrative functions and activities of the Police Records & Evidence Division; assists in the development and implementation of objectives and priorities; evaluates and provides recommendations to the Command staff for improvement of efficiency and effectiveness
• Plans, directs, coordinates and reviews the work plan for staff; assigns work activities, projects and programs
• Responds to phone calls and inquiries from residents regarding information and problems within scope of ability; handles and processes routine correspondence
• Responsible for oversight of the Police Records/Digital Evidence functions within the department, including all police records, body-worn cameras, and all other surveillance videos and digital evidence
• Ensures chain of custody standards are met for all forms of digital evidence
• Ensures all requests for materials from investigators, defense attorneys and the public are properly handled
• Performs cashier function using electronic processing equipment; reconciles cash drawer and prepares deposits; reconciles cash receipting reports and provides all receipting documentation to the Finance Department daily
• Processes requests for case reports from the district attorney’s office and fulfills informational needs of all required documentation for court arraignments, hearings, and trials and maintains records request email box for county summonses and the public in accordance with Department policies and procedures, the CORA & CCJRA, and the Colorado Municipal Records Retention rules and regulations
• Releases records regarding case reports at the request of other law enforcement agencies, Social Services, public defenders, defense attorneys, victim advocates, military recruiters, insurance companies, news media, and individuals involved in or related to a case incident in accordance with Department policies and procedures, CORA & CCJRA, and the Colorado Municipal Records Retention rules and regulations
• May assist the Municipal Court staff when court is in session; including the collection of payments and other court tasks as needed
• Provides support to officers in obtaining information on criminal histories, driving records, vehicle registration, and warrant information, enters all CBI-required stolen/recovered property into CCIC/NCIC and retrieves case file data for officer review for appearance at court proceedings
• Manages and maintains Police Department records, database, and files; processes police reports, creates files and includes applicable paperwork; enters, retrieves, seals, expunges and archives records as needed
• Serves as CCIC/NCIC Coordinator for Police Department
• Manages department’s guard traffic for CCIC/NCIC, and oversees all sex offender registrants to ensure compliance
• Oversees police impound process, including CCIC entry and notifying owner via certified mail
• May assist as a point of contact for residents in person or via phone, provides services and information, i.e., contacts officers, verification of vehicle identification numbers, advises residents when a dog or cat has been impounded and whom they need to contact to collect their animal, vehicle impound releases, background check verification
• Distributes reports to State and county agencies, media outlets, military recruiters, and insurance companies
• Performs tasks related to converting media from body worn camera software and formatting, reviewing, and releasing it properly to upload to the District Attorney’s office and as requested by the public or other law enforcement agencies
• Establishes and maintains traditional and electronic record-keeping systems and complies with all record retention policies of the Town
• Manages the Secure Document Data System (SDDS) fingerprint tracking through SDDS website for all employees, vendors, volunteers, and contractors with building access
• Serves as the Terminal Agency Coordinator (TAC)
• Maintains CJIS Network-related documents
• Serves as the police department’s designated Custodian of Records (CoR)
• Oversees all CCJRA requests as CoR to ensure compliance with state and local guidelines
• Submits monthly NIBRS reports as required by the FBI
• Serves as the Agency Administrator for the department’s Records Management System
• Maintains status as a Notary to notarize documents for staff members and the public
• Obtains CCRN training to receive Master Records Certification and remains current with Open Records requirements
• Participates in ongoing training for personal and professional development

  Knowledge, Skills, and Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The requirements listed below are representative of the knowledge, skills, and/or abilities required:

• Demonstrated leadership and management skills, including providing training, guidance, mentorship and evaluation of performance
• Knowledge of the Town’s rules, regulations, policies, procedures, and standard operating procedures
• Knowledge of policies, procedures, and precedents about the retention and release of records to district attorneys or other agencies and the public
• Knowledge of the organization procedures and operating details of records management within a police department
• Ability to communicate clearly and concisely, both verbally and in writing
• Ability to maintain confidentiality and exercise a high level of discretion working with sensitive information
• Ability to work under high stress and exercise good judgment in demanding situations
• Ability to establish and maintain effective relationships with peers, superiors, court officials, suspects, witnesses, other law enforcement professionals, and the general public
• Ability to exercise initiative and to make sound, independent judgments
• Strong writing, editing, and proofreading skills
• Ability to work both collaboratively and independently
• Ability to multi-task, effectively organize assigned duties, manage time effectively, and work within deadlines
• Ability to work in an environment with multiple interruptions and distractions
• Ability to employ patience and tact in dealing with internal and external customers
• Proficient in Microsoft Office Suite

Education and Experience:

• High School diploma, GED, or equivalent is required; Associate’s or Bachelor’s degree in Criminal Justice preferred
• Three (3) years of progressively responsible experience in a law enforcement agency is required; specific experience in Police records and digital evidence is preferred
• Bilingual in English and Spanish highly preferred
• A combination of education and experience may be considered

Licenses/Certifications:

• Valid Colorado Driver License and satisfactory driving record required
• Must possess or obtain CORA/CCJRA certification within twelve (12) months of employment and maintain certification throughout employment
• Must possess or obtain CCRN (Colorado Certified Records Network) Master Records Certification within twelve (12) months of employment depending on conference availability and maintain certification throughout employment
• Must be a notary public or be willing to obtain within six (6) months of employment and maintain throughout employment

Physical Activities:
The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Body Movement:
While performing the duties of this job, the employee is consistently required to sit, frequently stand and walk, use hands and fingers to handle, feel or operate objects, and occasionally stoop, kneel, crouch, or crawl. The employee is occasionally required to reach with hands and arms.

On rare occasions, the employee may be required to climb and balance. The employee must frequently carry, pull, push, or lift up to 20 pounds.

The employee must be physically able to operate various computers and office equipment successfully to fulfill the essential functions of this position.

Vision:
Employees must be able to consistently see with near and far acuity, depth perception, color vision, and field vision.

Hearing:
Employees must have the ability to hear, understand, and distinguish speech and/or other sounds (e.g., machinery, telephones, doorbell, alarms); communicate clearly and effectively; understand and be understood; be able to consistently engage in ordinary conversations.

At the Town of Firestone, we recognize the contributions each employee makes to assist us in achieving Town-wide goals. Because of this, we are committed to providing our employees with a total compensation package comprised of benefits, financial security, and work/life balance. Our benefit package includes:

• Medical – You may choose from (3) Medical Plans under Cigna’s Open Access Plans (OAP) which includes (2) High Deductible Health Plans (HDHP) and (1) Preferred Provider Organization (PPO) plan
• Dental -   Employees are eligible for 100% premium -employer-paid dental coverage through Delta Dental
• Vision -    Employees are eligible for 100% premium -employer-paid vision coverage through VSP

Employer-paid supplemental benefits include:

• Group Life and AD&D Insurance
• Short-Term & Long-Term Disability
• Employee Assistance Plan
• Paid Time Off
• Extended Paid Leave (EPL) accrued up to a maximum of 280 hours
• Thirteen (13) Paid Holidays
• Sixteen (16) hours of Paid Volunteer Leave
• HSA Contribution to Choice Plan HDHP
• Employee Education Assistance/Reimbursement up to $2,000 annually
• Membership to Firestone Anytime Fitness and Carbon Valley Recreation Center
• Training and development for Certification and Licensure programs
• National and/or Statewide Association Affiliation fees
• Professional Retirement Assessment Assistance
• Flu-Shingles-Covid Vaccination Clinics

You are also able to elect supplemental benefits at the employee's cost, which include:

• Accident/Critical Illness and Hospital Indemnity Coverages (employee elected/paid)
• Voluntary Life and AD&D Coverage for Employee/Spouse and Dependents (employee elected/paid)
• Cyber Security Coverage through Norton LifeLock (employee elected/paid)
• SPOT Pet Insurance (employee elected/paid)
• Verizon discount program

In compliance with 41 CFR 60-2 The Town of Firestone provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, religion, age, disability, genetic information, military service, or any other characteristic protected by applicable federal, state, or local laws and Town ordinances. Equal employment opportunity applies to all terms and conditions of employment, including hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation, and training.

The Town of Firestone expressly prohibits any form of unlawful harassment or discrimination. Any person with questions or concerns about the Town’s practices relative to equal employment opportunities is encouraged to bring these matters to the attention of the Human Resources department.

The Town of Firestone’s Affirmative Action Plan manages and ensures that equal employment opportunities are available to all applicants and employees.

Salary : $74,838 - $101,032