What are the responsibilities and job description for the Parks and Recreation Accounting Clerk (Part-time 25 hours/week) position at Town of Greenwich, CT?
General Statement of Duties
Processes accounts payable transactions and provides administrative support to the business services team for the Parks and Recreation Department.
Qualifications
Experience and Education:
High school diploma and at least 15 college credits in accounting, finance or a closely related field, plus three (3) years of relevant work experience.
Qualifications:
Demonstrated knowledge of standard bookkeeping procedures, methods and practices, including knowledge of budgetary accounting principles.
Proven ability to maintain accurate financial records.
Demonstrated ability to perform account reconciliations.
Proven ability to review accounting work for errors and variances, and to research billing issues and transactions.
Demonstrated proficiency in the use of financial software systems, electronic document storage systems, and Microsoft Office products, including Excel.
Demonstrated ability to communicate effectively, both orally and in writing.
Proven ability to establish and maintain cooperative working relationships with supervisors, colleagues, and stakeholders.
Exam Plan: Pass/Fail Computer Skills Test (Intermediate Excel)
Job Description
Department: Parks and Recreation
Bargaining Status: GMEA
Salary Range: C
FLSA: Non-Exempt
Reports to: Business Services Manager – P&R
Duties and Responsibilities:
Creates and process accounts receivable transactions for Parks and Recreation, including billable labor invoices and intra-departmental journal voucher transactions.
Monitors and reconciles division fiscal year forecast files with payroll records.
Processes payment checks for various department programs, ensuring accurate record-keeping.
Maintains and tracks Letters of Credit, issued in lieu of refunds to the public.
Reviews personnel time entries to ensure accuracy.
Prepares and distributes weekly reports of operating metrics, revenue performance and capital expenditures.
Processes, tracks, and maintains returned checks list.
Facilitates the creation of staff ID badges by taking photos, gathering relevant information and ensuring accurate distribution.
Assists with preparation of budgetary reports.
Provides customer service to vendors, staff, and other departments relating to status of payments and general budgetary matters.
In compliance with Town procedures and Federal and State regulations, inputs and processes in the Town’s financial software system, the Department’s accounts payable transactions, including purchase orders, requisitions and budget transfers.
Distributes invoices to managers and supervisors for approval, verifying completeness and accuracy, coding to the correct ledger lines, and making necessary adjustments within Town guidelines.
Identifies account discrepancies and makes recommendations for resolution.
Works with the Finance Departments to ensure the timely and accurate processing of purchase orders and invoices.
Reviews expenditures to ensure funds are available and properly allocated to the appropriate account(s).
Scans and files financial documents.
Supports Town policies and philosophies.
Performs related work as assigned.
Supplemental Information
All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations for all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
