What are the responsibilities and job description for the Assistant Registrar of Voters - Open only to residents of Town of Greenwich pursuant to CT Statute position at Town of Greenwich?
Provides administrative support services for the Registrar of Voters in compliance with federal and state election laws, acting on behalf of their designated Registrar of Voters on election-related matters in their absence.
Education and Experience:Associates Degree, plus three (3) years of related experience providing administrative support.
Must successfully complete the State of Connecticut Registrar Certification program within six months of hire date.
Statutory Requirements, pursuant to Connecticut General Statute § 9-192 (2012):
This position serves at the pleasure of the Registrar of Voters who makes such an appointment.
At the time of appointment, and during the six months prior to appointment, the individual must be an enrolled member of the same political party as the Registrar of Voters who makes such an appointment.
The Assistant Registrar of Voters must be a resident of the Town of Greenwich.
**The current job posting is for an Assistant Registrar of Voters that will report to the Registrar of Voters for the Republican Party, and therefore the candidate must be an enrolled member of the Republican Party.
Qualifications:
Demonstrated knowledge of administrative office practices and procedures.
Demonstrated proficiency in the use of industry-specific software programs as well as the Microsoft Office Suite, including the sorting of data and creation of mail merges in Word and Excel.
Demonstrated proficiency in the use of a variety of information technology equipment, including Amazon Fire Tablets.
Proven ability to create and update website content.
Demonstrated knowledge of data management and filing processes.
Proven ability to work independently, effectively prioritizing responsibilities in a time efficient manner.
Demonstrated ability to maintain effective working relationships with supervisors, colleagues, vendors, and the public.
Demonstrated communication skills both verbally and in writing.
Demonstrated skill in keeping detailed, accurate records.
Proven ability to perform basic research of information.
Exam Plan:
100% Written Examination
Pass/Fail Computer Skills Test (Word and Excel)Department: Registrar of Voters
Union: GMEA
Grade: B
FLSA: Non-exempt
Reports To: Registrar of Voters
Duties and Responsibilities:
Adds, maintains, and removes, as needed, voter registration records in both paper and electronic formats for all voters, active and inactive.
Checks multiple sources to ensure system information is current and accurate, including verifying obituaries, government issued death reports, and felon reports.
Conducts an annual audit of voters, including reviewing information from the National Change of Address System.
Provides front-line customer service and responds to inquiries regarding voter registration, elections, primaries, and caucuses.
Maintains the Registrars of Voters webpage.
Coordinates the reservations for, and set-up of, rooms and Town buildings needed for elections and trainings.
Maintains inventory of election equipment.
Tracks the chain of custody of ballots and election equipment.
Assists with testing election equipment for accuracy, including following pre-established instructions from the equipment vendors.
Coordinates training sessions for election workers, including preparing written materials and ensuring technology needs are set up in advance of training sessions.
Opens, sorts, and prioritizes mail. Responds to mail inquiries.
Drafts routine memos, letters and notices, and creates mail merges from Excel spreadsheets
Plans, organizes and prepares agendas, logistics and materials for meetings/conferences. Sets up travel arrangements as needed.
Processes the documentation for all poll workers which includes new hire paperwork, and preparation of payroll spreadsheets for approximately 250 poll workers.
Processes all invoices for the department, maintains equipment contracts and insures all invoices are checked and processed in a timely fashion. Orders office supplies.
Assists in budget preparation.
Compiles data and prepares basic reports.
Orients and trains temporary employees.
Supports Town policies and procedures.
Performs other related duties as assigned.All positions may be subject to an interview process. The Town reserves the right to limit the number of qualified candidates who will be invited to participate in the examination, or any part thereof.
All outside candidates will be required to undertake and successfully pass a pre-employment medical examination, which includes a substance abuse test that includes testing for THC (the psychoactive ingredient in marijuana), given at the Town's expense prior to employment if conditionally offered a part time, full time or safety sensitive position.
The Town of Greenwich has implemented a policy of background investigations all full and part time positions prior to hiring as part of the reference checking procedures for outside candidates. The investigation will only be conducted as the last step prior to an offer. Refusal to sign the release form will terminate the candidate's further consideration.
Salary : $36 - $43
