Town Clerk

Position: Town Clerk

Department: Administration

Reports to: Town Manager

Pay Range: Non-Exempt, $35.35 - $50.86/hr, DOQ

Position Summary

As Town Clerk, you maintain key relationships with the Mayor, Town Council and Town Manager as you help keep the Town’s administrative functions compliant with the Town Charter, the municipal code and state law. You are entrusted with maintaining strict confidentiality and exercising discretion in handling sensitive town business. You also ensure that the highest standards of service to our community are met by continuously improving programs and processes.

Essential Duties and Responsibilities

• Provides administrative support to stakeholders including the Mayor, Town Council and Town Manager; assists in preparation of meetings and records official minutes of council meetings. Maintains strict confidentiality regarding Town Council executive session, personnel matters, legal issues, and all other sensitive town business.
• Accepts payments, prepares daily deposits, assists customers, answers phones. Ensures correspondence, including council and mayoral correspondence, is handled appropriately.
• Manages the Town’s administrative files and records. Ensures systematic retention, protection, retrieval, transfer and disposal of records. Handles records and documents with discretion, ensuring confidentiality and security as required by law and Town policies.
• Oversees municipal court functions and administers oaths to public officials and employees as required by chapter 4.13 of the Town Charter.
• Ensures appropriate handling of documents; accepts and ensures appropriate follow-up of legal papers served on the town; attests to official documents; publishes ordinances and legal notices per state statutes; records legal documents including maps, plats, annexation ordinances and subdivision agreements.
• Administers special municipal elections including preparation, distribution, counting, and chain of custody of election ballots; ensures election compliance with applicable codes, laws, and regulations.
• Assists in the preparation of ordinances and resolutions and certifies them.
• Accepts and processes applications for liquor licenses and permits.
• Researches online databases for criminal records and other background checks as required.