What are the responsibilities and job description for the Payroll/Benefits Coordinator position at Town Of Lee?
JOB DESCRIPTION – TOWN OF LEE
Position Title: Payroll/Benefits Coordinator
Department: Treasurer/Collector
SUMMARY/OBJECTIVE
The coordinator is responsible for the provision of technical and professional work associated with employee payroll, benefits, fringe and retirees in accordance with applicable local Bylaws, Massachusetts General Laws and federal laws/regulations. The employee is required to perform all similar or related duties.
SUPERVISION
The coordinator works under the general direction of the Treasurer and Town Administrator.
MAJOR DUTIES (essential job functions)
Responsible for the preparation and submittal of all bills associated with the department including insurance (medical, dental, life), retirement system and schools.
Responsible for the administration of the Town's payroll including the preparation of departmental payroll for processing, balancing the payroll account and withholding information as well as transfer of payroll funds.
Responsible for the preparation of the Town’s employee payroll and the issuance of related reports to employees and regulatory authorities.
Preparation of a variety of financial reports associated with receiving, accounting for and disbursing the Town’s payroll as required by state and federal law, including but not limited to income tax withholding, quarterly tax reports, and monthly cash balance reports and assures that all reports meet requirements. Issues employee W2’s and other related tax forms.
Creates yearly pay schedule
Communicates new insurance rates to staff and retirees
Completes workman’s comp audit
COBRA
Works with all retirees on benefits and related issues
Onboarding new employees/Background checks
Coordinate school benefits with school payroll specialist
MTRS
Enrollment and associated work for health insurance, Empower/Nationwide and all voluntary insurances.
Employees insurance, billing and payments (including coupon books)
Calculation and billing of fringe benefits
Closeout of FSA
Payroll Census
Annual Health Fair
Assists Treasurer with other duties as needed
PHYSICAL REQUIREMENTS
While performing the duties of this job, the employee is occasionally required to stand; walk; use hands and fingers to handle, feel or operate objects, tools or controls; and reach with hands and arms. The employee is required to sit, climb, balance, stoop, kneel, crouch, crawl, talk, hear and smell. The employee must occasionally lift and/or move objects up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Accountability: Duties include responsibility for technical processes, service delivery, and
fiscal responsibility for the department. Consequences of errors, missed deadlines, or poor judgment could severely jeopardize department operations or have extensive financial and/or legal repercussions to the municipality.
Judgment: Work requires the employee to examine, analyze, and evaluate facts and
circumstances surrounding individual problems, situations or transactions, and determining
actions to be taken within the limits of standard or accepted practices. Guidelines include a large body of policies, practices, and precedents which may be conflicting, at times. Independent judgment is used to analyze or evaluate specific situations to determine appropriate actions.
Complexity: Work consists of the practical application of a variety of concepts, practices, and
specialized techniques relating to a professional or technical field. Assignments typically involve
evaluation and interpretation of factors, conditions or unusual circumstances; inspecting, testing or evaluating compliance with established standards or criteria; gathering, analyzing and evaluating facts or data using specialized fact-finding techniques; or determining the methods to accomplish the work.
Confidentiality: The employee has regular access at the departmental level to a wide variety of
confidential information in accordance with the State Public Records Law including official
employee personnel files and department records.
RECOMMENDED MINIMUM QUALIFICATIONS
Bachelor’s degree or equivalent experience.
Demonstrated experience in municipal finance
Strong organizational and multitasking abilities;
Excellent communication and interpersonal skills;
Ability to collaborate effectively with other departments
POSITION TYPE/EXPECTED HOURS OF WORK
This is a salaried position with 30 hours per week. Occasional evening meetings may be required with the finance committee, select board or town meeting.