ENGINEERING PROJECT COORDINATOR - $2000 SIGNING BONUS

Provides administrative and project management support for the Engineering Department, including assistance with customer inquiries, budget operations, contract preparation and operations, invoices and pay applications, and organization of project files.  
Work requires knowledge of departmental operations and includes organizational, secretarial, clerical, and record keeping duties.   Work requires independence, self-initiative, and project knowledge, and sound judgment is required in performing the tasks.  Excellent communication and customer service skills must be utilized.  Work is performed independently under regular supervision of the Engineering Manager.

Screens and responds to calls and customer inquiries; secures and provides information.  Handles and coordinates public requests for information and services requests.  Tracks and maintains database of customer inquiries and responses.

 

Tracks departmental and project-specific budgets and expenditures.  Initiates budget transfer process as requested.  Processes invoices and construction pay authorizations.   Prepares and processes grant reimbursement requests and completes reporting for grant compliance.

 

Prepares and reviews construction contracts and coordinates bidding and award process.  

 

Controls operations for contracts and works with professional design consultants, contractors, and other vendors to ensure all required documents are entered.

Prepares and reviews requests for qualifications, requests for proposals, and procurement process of professional services.

 

Assists Project Manager with correspondence related to acquisition of easements and rights-of-way for construction projects.

 

Enters new items on the agenda planning worksheet and agenda planning software to run through the Board approval process.

 

Tracks, manages, and releases performance guarantees for land development projects.  Tracks and maintains reports and spreadsheets for permitting of land development projects and assists with applicant correspondence during the land development process.  

 

Maintains project status reports and spreadsheets and assists in maintaining department and project webpages.

 

Handles project-related notifications to residents and coordinates with Marketing and Communications Specialists as needed for project updates and notifications via social media and other delivery methods. 

 

Coordinates regularly with other Town departments and government agencies.

 

Utilizes Town GIS to assist customers with water and sewer availability requests.  

 

Facilitates and reconciles department issued purchasing cards.

 

Drafts and types correspondence, memoranda, notes, reports, presentations or other materials using automated word processing systems; reviews work for compliance with instructions, spelling, punctuation and basic grammar; proofreads final materials.  

 

Performs related duties and responsibilities as requested.

Graduation from an accredited two-year college or university with a major in business, secretarial science, or related field and three years of administrative support experience; or equivalent combination of education and experience.  Experience and familiarity with engineering, property services, or construction-related field is strongly preferred.

Special Requirements: Possession of a valid North Carolina Driver’s License