What are the responsibilities and job description for the Deputy Town Clerk / Administrative Assistant position at Town of Nags Head, NC?
Salary : $50,752.00 Annually
Location : Nags Head - Town Hall, NC
Job Type : Full-time
Job Number : 01142025
Department : Office of the Town Manager
Opening Date : 02 / 10 / 2025
Closing Date : 2 / 21 / 2025 11 : 59 PM Pacific
Summary
The Town of Nags Head has an exciting opportunity for an administrative professional to join our dynamic team! This position supports the Town Clerk and Public Information Officer functions, as well as other Town advisory boards, groups and staff.
Responsibilities
- Attends meetings of various assigned boards, commissions and groups and takes minutes as needed; files records and minutes as required by laws; coordinates with staff, Mayor and board chairs for the preparation of materials, agenda, and written documents for the meetings; establishes deadlines for agenda materials and coordinates with departments to ensure agenda materials are edited; compiles and distributes agenda packets; performs these duties for Town Board and other boards not regularly assigned as needed; delivers materials as needed; administers oaths of office.
- Posts various information and documents on the Town website and may place newspaper advertisements; posts bids on the website and assists with bid openings.
- Provides a variety of customer service to the public and staff; provides information on use of beaches for weddings and related events; makes park reservations, collects deposits and fees and prepares request for deposit refund after events.
- Creates content for social media posts using various approved platforms.
- Administers risk management insurance programs including property, liability, casualty and flood insurance.
- Prepares materials and creates content for media including newsletters, brochures, fliers, and videos used for public dissemination.
- Compiles FEMA public disaster assistance claims information from town departments and files with the state and FEMA
- Takes beach nourishment inquiries regarding tax impacts, costs, placement, and complaints; responds to many inquiries; refers more complex inquiries to others; processes easements and records.
- Participates in planning logistics and supports various Town events.
- Provides administrative support to the a variety of staff and departments in setting up meetings and generating reports; creates, duplicates, compiles and distributes a wide variety of documents and correspondence; assists with preparation of budget document; makes travel arrangements for elected officials and management; processes required registration and pre-authorization forms.
- Provides basic technical support for conference room, library, and Board room.
- Processes invoices, purchases office and Board supplies.
- Manages crowd permit applications; coordinates staff review of permit applications and forwards approval or denial to applicant.
- Orders departmental supplies; authorizes payment.
- Performs related duties as assigned.
Requirements
Knowledges, Skills, Abilities
Physical Requirements
Education
Experience
Special Requirements
All Town of Nags Head hires are subject to a criminal background check, motor vehicle check, and drug screen. Additional background checks may be required, depending upon the position.
Please visit our benefits website for a description of our benefit offerings :
Salary : $50,752