Town Coordinator

Overall Description

The New Salem Town Coordinator (TC) is responsible for the effective management of the business of the Town under the direction of the Select Board and especially the Chair Person of the Board. The Coordinator is the primary agent of communication between the Select Board and other town boards, committees and town officials and is responsible for the communication, implementation and administration of decisions as made by the Select Board as well as other duties as required and described below.

Duties and Responsibilities

The TC is responsible for the daily operation of the office of the Select Board, and preparation and posting of agenda for Board meetings. The TC prepares information, makes recommendations, and implements decision as made by the Select Board on town operations and policies. Recommends initiatives to improve town operations as appropriate.

Assists town officials in the preparation and review of budgets. Tracks local aid and interprets the provisions of Mass. General Laws and serves as liaison with Town Counsel.

Acts as liaison between the Select Board and residents and local, state, and federal agencies and other groups as the Select Board and Town’s representative.

Serves as the Chief Procurement Officer. Reviews and advises departments regarding procurement and contracts. Helps to develop specifications, bidding documents and advertising. Coordinates bidding procedures, records awards, and provides oversight/monitoring of contracts. Monitors prevailing wage and Chapter 30B compliance.

Serves as Grant Manager. Researches available grants and potential projects. Prepares applications in association with relevant boards and departments. Administers grants, prepares reports, and oversees resulting contracts and expenditures, including insurance.

Oversees the Select Board budget, building maintenance, repair projects and budgets, including office supply and equipment purchases. Coordinates and compiles town reports, writes town meeting warrants, and coordinates information for town meetings.

Prepares department payroll; reviews bills for payment. Maintains required files and records and sorts town mail; opens and prioritizes Selectboard mail. Performs similar or related work as required. Serves as Americans with Disabilities Act (ADA) coordinator sexual harassment officer for the town.

Supervision

Works under the direction of the Select Board and exercises independent authority as appropriate to plan, administer, and coordinate activities and projects.

Supervisory Responsibilities

Supervises custodial services and Select Board Clerk in conjunction with the Select Board.

Work Environment

Work is performed under typical office conditions; work environment is moderately quiet; requires regularly scheduled evening work. The TC operates standard office equipment, and must occasionally perform maintenance, cleaning and repairs.

Performance of duties requires ongoing contact with the public, and other town departments and employees; contacts are in person, by telephone, fax, email, and in writing.

Minimum Education and Experience

Bachelor’s degree is required with administrative experience in a municipal or similar institutional environment. Management and supervisory experience preferred.

Additional Requirements

Valid Massachusetts Driver’s License

Knowledge, Ability and Skills

Knowledge of the policies, principles and procedures of municipal government and public administration and applicable state and federal laws and regulations, town by-laws and federal and state grant programs.

Knowledge of and experience with computer word-processing, spreadsheet and publication software and programs. Experince in researching, writing and administering grants.

Ability to maintin the Town website, uploading agendas, meeting minutes, and other content for Town boards, committees, and departments.

Ability to communicate clearly and concisely in person, by phone, in writing and by email. Excellent interpersonal skills and ability to work effectively and with tact in dealing with diverse groups of people including agency personnel, town officials, employees and citizens.

Physical Requirements

Minimal physical effort is required to perform most administrative duties. The employee is frequently required to stand and walk, speak and hear, use hands and arms to operate equipment, shovel snow, operate a vehicle, and lift boxes of books weighing up to 30 pounds. Vision requirements include the ability to read routine and complex documents, use a computer and drive an automobile.

This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and requirements of the job change.

This job description can be found on the town website: newsalemma.org/employment-opportunities. Please submit a letter of interest and resume to the Selectboard Chair, Sue Cloutier at cloutier@tiac.net or 19 S. Main St., New Salem, MA 01355. The position is open until filled. Resumes will be reviewed on a rolling basis.

The Town of New Salem is an Equal Opportunity Employer

Job Type: Full-time

Pay: $30.00 - $35.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Work Location: In person

Salary : $30 - $35