Fleet Coordinator

Salary : $59,990.84 - $84,872.32 Annually

Location : 19715 S. 220th St. Queen Creek AZ 85142, AZ

Job Type : Full-time

Job Number : 2024 - 00898b

Department : Public Works

Opening Date : 02 / 20 / 2025

Closing Date : 3 / 2 / 2025 11 : 59 PM Arizona

Description

This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities. The specific tasks / duties may vary based on position assignment and as determined by the Town of Queen Creek.

JOB CLASSIFICATION SUMMARY

Positions assigned to this class are responsible for the administration and successful delivery of various Fleet projects and programs. Incumbents will schedule and coordinate vehicle needs and movement between the Fleet Shop, Town Departments, outside vendors including vehicle upfitting vendors and warranty work; coordinate fleet software implementation or upgrades and monitoring / resolving software issues and challenges; coordinate accident reports with the Town's Risk Management indidual(s) and resolve insurance claims; coordinate motor pool vehicle usage and maintenance; complete monthly mechanic accountability reports; and prepare agendas and other reports for Fleet division.

DISTINGUISHING CHARACTERISTICS

This is a fully qualified, experienced level administrative classification in the management support and analysis job family. Incumbent(s) performs the full range of administrative support duties under general supervision. Classification requires solid knowledge of transactional and / or work standards for completing tasks and assignments of a varied nature. Work may vary from basic to more complex duties and issues but are generally within expected parameters.

This classification is distinguished from the Management Support Technician classifications by the coordination of projects and programs for the Fleet division and by the development and implementation of systems and system efficiencies.

Examples of Duties

ESSENTIAL DUTIES

The following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town's needs.

• Performs routine paraprofessional duties including directing or participating in gathering information, performing routine analyses and writing reports; developing new or improving existing systems, developing procedures and forms to increase efficiency, and maintaining inventory and work order management systems.
• Coordinates communication and scheduling of all fleet vehicles to include vehicle preventative maintenance, vehicle repair work, vehicle warranty work, and vehicle availability.
• Determines the cost effectiveness of off-site vehicle and equipment repairs; initiates contracted services repairs and off-site transport; authorizes payment for services; and monitors the contracted service budget.
• Manages and coordinates new vehicle upfitting to include managing the transportation of all vehicles to necessary vendors.
• Works with procurement staff to establish contracts for vendor services managed by the Fleet Services Section; maintains and oversees vendor services contracts
• Coordinates vehicle accident repairs and communicates / coordinates with other appropriate personnel to resolve accident damage claims.
• Prepares information for Fleet / department meetings related to reviewing procurement timelines and updates, preventative maintenance schedules, and any noted issues or challenges
• Prepares and closes work order reports at the end of each month and follow up on any outstanding items or issues.
• Coordinates the implementation, integration, and updates to Fleet software programs or systems
• Manages Town's motor pool vehicle program to review fleet utilization and processes returned motor pool vehicles.
• Creates vehicle record in RTA fleet management information system; establishes maintenance criteria; and initiates and finalize the in-service process
• Performs related work as assigned.

Typical Qualifications

MINIMUM QUALIFICATIONS (at job entry)

Education and Experience :

High School Diploma or GED and 3 years of related experience; or an equivalent combination of directly related education and experience. Associate's Degree preferred.

LICENSING / CERTIFICATION REQUIREMENTS

KNOWLEDGE

SKILLS

Supplemental Information

OVERALL PHYSICAL STRENGTH DEMANDS :

Physical Strength for this classification is indicated below with an "X"

Sedentary : Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.XLight : Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.

Medium : Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.

Heavy : Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.

Very Heavy : Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

PHYSICAL DEMANDS :

CFORNContinuouslyFrequentlyOccasionallyRarelyNever2 / 3 or more time1 / 3 to 2 / 3 of timeUp to 1 / 3 time

Physical Demand Brief Description C F O R N StandingCommunicating with co-workers, observing work site, observing work duties

SittingDesk work

WalkingTo other departments / offices / office equipment

LiftingSupplies, files

CarryingSupplies, files

Pushing / PullingFile draws, tables and chairs

ReachingFor supplies, for files

HandlingPaperwork

Fine DexterityComputer keyboard, telephone pad, calculator, calibrating equipmentX

KneelingFiling in lower drawers, retrieving items from lower shelves / ground

CrouchingFiling in lower drawers, retrieving items from lower shelves / ground

CrawlingUnder equipment

XBendingFiling in lower drawers, retrieving items from lower shelves / ground

TwistingFrom computer to telephone, getting inside vehicles

ClimbingStairs, step stool

BalancingOn step stool

VisionReading, computer screen, drivingX

HearingCommunicating with co-workers and public and on telephone, listening to equipmentX

TalkingCommunicating with co-workers and public and on telephoneX

Foot ControlsDriving

Other (Specify)

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE :

Standard office equipment; vehicle

ENVIRONMENTAL FACTORS :

D W M S N DailySeveral Times Per WeekSeveral Times Per MonthSeasonallyNever Health & Safety Factors D W M S N Health & Safety Factors D W M S N Mechanical Hazards

Respiratory Hazards

Chemical Hazards

XExtreme Temperatures

XElectrical Hazards

XNoise and Vibration

Fire Hazards

XWetness / Humidity

XExplosives

XPhysical Hazards

XCommunicable Diseases

Physical Danger or Abuse

Other (Specify Below

PROTECTIVE EQUIPMENT REQUIRED :

None

NON-PHYSICAL DEMANDS :

CFORNContinuouslyFrequentlyOccasionallyRarelyNever2 / 3 or more time1 / 3 to 2 / 3 of timeUp to 1 / 3 time

Emergency Situation

Frequent Change of Tasks

Irregular Work Schedule / Overtime

Performing Multiple Tasks Simultaneously

Working Closely with Others as Part of a Team

Tedious or Exacting Work

Noisy / Distracting Environment

Other (Specify Below)

The following is a list of employment benefits offered by the Town of Queen Creek to full-time employees. The list is for informational purposes only. It does not create or connote any contractual rights or obligations. Additional details will be provided upon hire and are available in the Town of Queen Creek Employee Handbook.

Major Benefits for Full-Time Employees

Employees choose the benefits that best meet their needs.)

Which best describes your highest level of education?

How many years of experience do you have managing a program which included information analysis and report writing, developing new systems or processes, and coordinating equipment needs between different teams?

Please describe any experience you may have scheduling and / or moving vehicles or items between various locations. If you do not have this experience, please type "NA".

Please describe any experience you have with asset management and tracking. Please include what types of assets (inventory) you tracked, what system was used, and how often you had to update the system. If you do not have this experience, please type "NA".

Required Question

Salary : $59,991 - $84,872