Fleet Coordinator

This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities.  The specific tasks/duties may vary based on position assignment and as determined by the Town of Queen Creek.

JOB CLASSIFICATION SUMMARY
Positions assigned to this class are responsible for the administration and successful delivery of various Fleet projects and programs.  Incumbents will schedule and coordinate vehicle needs and movement between the Fleet Shop, Town Departments, outside vendors including vehicle upfitting vendors and warranty work; coordinate fleet software implementation or upgrades and monitoring/resolving software issues and challenges; coordinate accident reports with the Town's Risk Management indidual(s) and resolve insurance claims; coordinate motor pool vehicle usage and maintenance; complete monthly mechanic accountability reports; and prepare agendas and other reports for Fleet division.

DISTINGUISHING CHARACTERISTICS
This is a fully qualified, experienced level administrative classification in the management support and analysis job family.   Incumbent(s) performs the full range of administrative support duties under general supervision. Classification requires solid knowledge of transactional and/or work standards for completing tasks and assignments of a varied nature. Work may vary from basic to more complex duties and issues but are generally within expected parameters.

This classification is distinguished from the Management Support Technician classifications by the coordination of projects and programs for the Fleet division and by the development and implementation of systems and system efficiencies.  ESSENTIAL DUTIES
The following are intended to describe core work functions of this classification.  While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.

• Performs routine paraprofessional duties including directing or participating in gathering information, performing routine analyses and writing reports; developing new or improving existing systems, developing procedures and forms to increase efficiency, and maintaining inventory and work order management systems.
• Coordinates communication and scheduling of all fleet vehicles to include vehicle preventative maintenance, vehicle repair work, vehicle warranty work, and vehicle availability.
• Determines the cost effectiveness of off-site vehicle and equipment repairs; initiates contracted services repairs and off-site transport; authorizes payment for services; and monitors the contracted service budget.
• Manages and coordinates new vehicle upfitting to include managing the transportation of all vehicles to necessary vendors.
• Works with procurement staff to establish contracts for vendor services managed by the Fleet Services Section; maintains and oversees vendor services contracts
• Coordinates vehicle accident repairs and communicates/coordinates with other appropriate personnel to resolve accident damage claims.
• Prepares information for Fleet/department meetings related to reviewing procurement timelines and updates, preventative maintenance schedules, and any noted issues or challenges
• Prepares and closes work order reports at the end of each month and follow up on any outstanding items or issues.
• Coordinates the implementation, integration, and updates to Fleet software programs or systems
• Manages Town’s motor pool vehicle program to review fleet utilization and processes returned motor pool vehicles.
• Creates vehicle record in RTA fleet management information system; establishes maintenance criteria; and initiates and finalize the in-service process
• Performs related work as assigned.

MINIMUM QUALIFICATIONS (at job entry)

Education and Experience:
High School Diploma or GED and 3 years of related experience; or an equivalent combination of directly related education and experience. Associate’s Degree preferred.

LICENSING/CERTIFICATION REQUIREMENTS

• AZ Driver License

KNOWLEDGE

• Municipal administration principles, practices, and procedures;
• Public Works Department and Fleet division operations, functions, policies, and procedures;
• Research and statistical methods and techniques used in public administration;
• Mathematical and budgeting principles;
• Records management;
• Customer service principles;
• Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities;
• Applicable Federal, state and local laws, codes, ordinances, rules and regulations.

SKILLS

• Organizing, preparing, and presenting information, both verbally and in writing, for various audiences;
• Report writing and technical documentation;
• Asset management;
• Formulating reports;
• Inventory and work order management;
• Performing mathematical/statistical analyses and budgeting calculations;
• Listening and communicating effectively and tactfully with various audiences;
• Exercising resourcefulness when addressing and resolving problems;
• Researching, analyzing, and preparing information and/or recommendations;
• Maintaining confidentiality and exercising good judgment in handling sensitive information;
• Interpreting, applying and explaining applicable Federal, state and local laws, codes, ordinances, rules and regulations;
• Using computers and related software applications;
• Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction.

OVERALL PHYSICAL STRENGTH DEMANDS:

Physical Strength for this classification is indicated below with an “X”
	Sedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.
X	Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
	Medium: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.
	Heavy: Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.
	Very Heavy: Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.

PHYSICAL DEMANDS:

C	F	O	R	N
Continuously	Frequently	Occasionally	Rarely	Never
2/3 or more time	1/3 to 2/3 of time	Up to 1/3 time	< 1 hour per week	Never occurs

Note: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.

Physical Demand	Brief Description	C	F	O	R	N
Standing	Communicating with co-workers, observing work site, observing work duties			X
Sitting	Desk work		X
Walking	To other departments/offices/office equipment		X
Lifting	Supplies, files				X
Carrying	Supplies, files				X
Pushing/Pulling	File draws, tables and chairs				X
Reaching	For supplies, for files		X
Handling	Paperwork		X
Fine Dexterity	Computer keyboard, telephone pad, calculator, calibrating equipment	X
Kneeling	Filing in lower drawers, retrieving items from lower shelves/ground				X
Crouching	Filing in lower drawers, retrieving items from lower shelves/ground				X
Crawling	Under equipment					X
Bending	Filing in lower drawers, retrieving items from lower shelves/ground			X
Twisting	From computer to telephone, getting inside vehicles		X
Climbing	Stairs, step stool				X
Balancing	On step stool				X
Vision	Reading, computer screen, driving	X
Hearing	Communicating with co-workers and public and on telephone, listening to equipment	X
Talking	Communicating with co-workers and public and on telephone	X
Foot Controls	Driving			X
Other (Specify)

MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE:
Standard office equipment; vehicle

ENVIRONMENTAL FACTORS:

D

W

M

S

N

Daily

Several Times Per Week

Several Times Per Month

Seasonally

Never

Health & Safety Factors

D

W

M

S

N

Health & Safety Factors

D

W

M

S

N

Mechanical Hazards

X

Respiratory Hazards

X

Chemical Hazards

X

Extreme Temperatures

X

Electrical Hazards

X

Noise and Vibration

X

Fire Hazards

X

Wetness/Humidity

X

Explosives

X

Physical Hazards

X

Communicable Diseases

X

Physical Danger or Abuse

X

Other (Specify Below

PROTECTIVE EQUIPMENT REQUIRED:
None
NON-PHYSICAL DEMANDS:

C	F	O	R	N
Continuously	Frequently	Occasionally	Rarely	Never
2/3 or more time	1/3 to 2/3 of time	Up to 1/3 time	< 1 hour per week	Never occurs
Description of Non-Physical Demands	C	F	O	R	N
Time Pressure		X
Emergency Situation				X
Frequent Change of Tasks		X
Irregular Work Schedule/Overtime				X
Performing Multiple Tasks Simultaneously		X
Working Closely with Others as Part of a Team		X
Tedious or Exacting Work		X
Noisy/Distracting Environment				X
Other (Specify Below)

Salary : $59,991 - $84,872