Management Support Technician - Police

• Hiring Bonus/Incentive pay of $7,500 for Professional staff  (All hiring bonuses are listed as the net-pay you will receive):
  • $1,000 after hire date.
  • $500 after successful completion of Position-Specific Training 
  • $1,000 after successful completion of your probation
  • $2,500 after the successful completion of 1 year (after probation)
  • $2,500 after the successful completion of 2 years (after probation)
• Vacation & Sick time front-load
  1. For the Police Civilian staff, at the time of hire you will receive a one-time addition of 80 hours of vacation and 80 hours of sick time.
  2. Vacation and sick time biweekly accruals at the normal rates for new hires.
• Education Bonus (if applicable)
  1. A one-time bonus for education/earned degree payable after successful completion of your probation.
  2. The degree must be from an accredited college or university with major course work in criminal justice studies, social sciences, business management, leadership, forensic science, psychology, or other degree related to the core functions of your position.
  3. The degree must be earned/awarded prior to your hire date. If you earn a degree following your hire date, you may qualify for a different educational incentive provided by the Town. More information will be provided during your initial orientation.
  4. If you have earned multiple degrees, you will receive the incentive specified for the highest degree earned/presented that relates to your core functions of your position.
  5. The incentive is as follows:
     • Associate Degree: $500
     • Bachelor Degree: $1,000
     • Masters (or higher): $1,500
• Moving Expenses (if applicable)
  1. If a police department employee moves to within 30 miles of the Town borders after receiving a final offer of employment, that individual may be eligible for a one-time payment of potential expenses.
  2. Guidelines for this payment are as follows:
     • In-state (Arizona) move under 90 miles: $250
     • In-state (Arizona) move over 90 miles: $500
     • Out-of state move: $1,500
• Travel Reimbursement (if applicable)
  1. We will reimburse travel costs related to testing activities that occur after you have received a conditional offer letter.  Must keep all receipts.
  2. The maximum daily reimbursement will be based on current GSA rates:
     • Airfare: https://cpsearch.fas.gsa.gov/cpsearch/search.do
     • Per Diem & Lodging: https://www.gsa.gov/travel/plan-book/per-diem-rates

This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities.  The specific tasks/duties may vary based on position assignment and as determined by the Town of Queen Creek.

JOB CLASSIFICATION SUMMARY

Positions assigned to this class are responsible for preparing advanced and confidential data entry and reports; setting up and attending board, committee, and/or commission meetings, taking and transcribing minutes of meetings, preparing agendas for publication, and preparing backup material for public meetings, conducting moderately complex research, preparing reports, preparing and proofing original correspondence, and performing basic accounting functions for assigned area. 

DISTINGUISHING CHARACTERISTICS

This is a fully qualified, experienced level management support classification in the management support and analysis job family. Incumbent(s) performs the full range of support duties under general supervision. Classification requires solid knowledge of transactional and/or work standards for completing tasks and assignments of a varied nature.  Work may vary from basic to more complex duties and issues but are generally within expected parameters.

ESSENTIAL DUTIES

The following are intended to describe core work functions of this classification.  While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.  Specific duties may also vary depending on departmental assignment.

Duties related to ALL assignments:

• Performs various clerical duties, utilizing standard office equipment, to include screening incoming calls; taking and transmitting messages; distributing mail; preparing and submitting timesheets; filing; making photocopies; typing; and word processing.
• Prepares and maintains databases, reference manuals, written procedures files, records, correspondence, etc.
• Compiles and analyzes a variety of data and information and prepares related reports, agendas, and/or packets.
• Monitors and maintains office inventory and supply levels; prepares purchase requisitions; coordinates the procurement of supplies and/or equipment with applicable department.
• Performs basic accounting functions including cash receipting, tracking and monitoring budgets, processing accounts payables, and preparing purchase requisitions.
• Assists with monthly purchasing card reconciliation by researching and obtaining receipts and invoices.
• Prepares, processes, reviews, corrects, and closes work orders.
• Coordinates processes for division/department utilizing established guidelines.
• Monitors assigned accounts; assists with related analysis.
• Creates presentations, prepares minutes and/or public notices for meetings, special events, and/or other related situations; composes, types, and edits a variety of correspondence, reports, memoranda, and other materials.
• Conducts routine research, gathers and organizes information into a logical format, and prepares findings.
• Coordinates training, conference and travel arrangements for staff; coordinates onsite training.
• Assists with public information requests.
• Coordinates special events as assigned.
• Assists with preparations or written procedures for document imaging/scanning and schedule records retention.
• Provides support in the research, organization, implementation & completion of special projects as assigned. 
• Performs related work as assigned.

In addition to ALL duties listed above, when assigned to Queen Creek Police Department:

• Provides in person customer service to the public in the Police Department lobby.  While the majority of interactions are positive in nature, some customers may be uncooperative or require assistance after a traumatic experience.  The position will work from a secure front desk environment but will be exposed to customers that may be angry, use foul language, or require an immediate police response.  In addition, this position may require the use of a recording device.

MINIMUM QUALIFICATIONS (at job entry)

Education and Experience:  

High School Diploma or GED and 3 years of related experience; or an equivalent combination of directly related education and experience.

KNOWLEDGE

• Basic bookkeeping principles and practices;
• Basic budgeting principles;
• Data gathering and research methods;
• Office procedures, methods, and equipment;
• Basic mathematical concepts;
• Standard office equipment including the computer and programs relevant to the performance of applicable duties and responsibilities;
• Applicable general laws, rules, regulations, policies and procedures related to area of assignment;
• Basic research and analysis principles and techniques; 
• Customer service principles;
• Modern office procedures, methods, and equipment;
• Basic filing and recordkeeping principles and practices;
• Word processing methods;
• English language, grammar, and punctuation.

SKILLS

• Maintaining and monitoring accounting, budget, and/or bookkeeping records;
• Using computers and related software applications;
• Providing customer service;
• Performing basic mathematical calculations;
• Operating standard office equipment;
• Tabulating, recording, and balancing transactions;
• Entering data into computerized systems;
• Filing; 
• Typing; 
• Composing routine business correspondence;
• Performing multiple tasks simultaneously;
• Using modern office equipment;
• Communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and other interested parties sufficient to exchange or convey information and to receive work direction.

Salary : $49,969 - $69,957