Administrative Assistant Support Specialist

Purpose of Position

The purpose of this position is to provide administrative support to the Town of Rome departments to include Town Administration, Zoning, Public Works, Water Utility, Clerk, and Finance Director/Treasurer departments.

The Administrative Assistant Support Specialist reports to the Finance Director/Treasurer.

Essential Duties and Responsibilities

The following duties and responsibilities are normal for this position. These duties are not to be construed as exclusive or all inclusive. Other duties maybe required and assigned as needed.

· Provide customer service to residents and visitors at the service windows.

· Compile information, attend, and record meetings as directed.

· Filing of information and paperwork, typing of correspondence, agendas, minutes, and reports.

· Office functions related to Rome Water Utility

· Receipting various fees, taxes, payments, and charges.

· Data processing in various computer systems.

· Website and Facebook maintenance.

· Miscellaneous duties as assigned.

Desirable Knowledge, Abilities & Skills

Demonstrated ability to work with limited supervision, and the ability to understand and follow oral and written directions. Accuracy and attention to detail is essential. Proficient use and knowledge of various computer programs is required; as well as the ability to perform data entry on a computer record system, and to learn any upgrades and changes as necessary. Ability to utilize Microsoft Word, Excel, Access and Power Point, and the ability to learn various computer programs with ease; ability to type at least 40 words per minute with extreme accuracy and confidentiality. Ability to use office equipment including but not limited to: transcription machine, copy machines, folding machine, postage sealing machines, digital duplication devices. Organizational office skills and good telephone skills necessary with ability to greet the public in a positive and calm manner.

Minimum Training and Experience Required

1. Completion of high school.

2. Additional schooling in office and business field helpful.

3. At least two years working experience with Microsoft Word, Excel, Power Point, and A Access.

4. Must have the ability to type 40 words per minute, is preferred.

5. Accounting/ bookkeeping experience is preferred.

6. Prior experience in a public surrounding with knowledge of local government office functions and procedures is extremely helpful.

7. Experience using a 10 key, is preferred.

Required Licenses & Certifications

Must have a valid Wisconsin driver’s license.

Physical Demands

While performing the duties of this job, the employee is frequently required to walk, sit, use hands, to move, handle, or operate objects, talk, hear, and operate a motor vehicle. The employee is occasionally required to reach with arms, kneel, and crouch.

The employee may occasionally lift and/or move more than 40 pounds.

Work Environment

While performing the duties of this job, the employee works in a conditioned office building. Occasionally works in outside weather conditions. The employee occasionally works near moving mechanical parts; and is occasionally exposed to wet and/or humid condition.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be an exhaustive list of responsibilities but are an overview of the duties and skills required. This job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as needs and requirements change.

Job Type: Full-time

Pay: From $24.82 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to Commute:

• Nekoosa, WI 54457 (Preferred)

Ability to Relocate:

• Nekoosa, WI 54457: Relocate before starting work (Required)

Work Location: In person

Salary : $25