Police Records Clerk

Job Title: Police Records Clerk

Department: Police Department

Reports To: Police Records Supervisor

Salary Range: $18.69 - $25.74, DOE

Hiring Range: $18.69 - $22.21

Job Status: Regular, Full-Time

FLSA Status: Non-Exempt

Town Status: Classified

JOB SUMMARY

Receives, inputs, and maintains records related to police records, and criminal justice activities. Serves as initial contact/receptionist for the Police Department and receives applications and related materials and coordinates their distribution as required. Greets visitors, receives, and distributes telephone calls, messages and mail and maintains strict confidentiality in performing all duties.

ESSENTIAL FUNCTIONS

Essential Functions are not intended to be an exhaustive list of all responsibilities, duties and skills. They are intended to be accurate summaries of what the job classification involves and what is required to perform it. Employees are responsible for all other duties as assigned. The duties and responsibilities are subject to change as the needs of the Town and requirements of the position change.

• Serves as initial contact/receptionist for the Police Department.
• Maintains and updates official records, documents and files and coordinates the retrieval, redaction, and retention of the documents and files.
• Performs administrative, clerical and phone duties, such as typing and transcribing case files and interviews, composing letters, maintaining records and files, processing paperwork and reports, and transferring calls and taking messages.
• Redaction and review of others redaction of documents, audio and video prior to releasing to information to the public.
• Notary
• Provides general office support services, such as maintaining stock levels and ordering supplies and/or equipment, maintaining records of purchases, and receiving faxes, and making and collating copies.
• Coordinates office and department activities and/or special projects, such as arranging for and scheduling meetings, provides training as appropriate, performing duties related to special assignments/projects, and researching information to assist supervisor.
• Performs and processes fingerprinting services for the public, arrestee or court ordered fingerprinting as requested.
• Greet visitors, receives, and distributes telephone calls, messages, and mail. Provides information, answers questions regarding department activities and special projects.
• Serves as reference source for the public and town/department/sworn staff.
• Maintains and attends training in professional organizations as required.
• Performs all work duties and activities in accordance with department and/or Town policies and procedures.
• The above duties and responsibilities are not an all-inclusive list but rather a general representation of the duties and responsibilities associated with this position. The duties and responsibilities are subject to change as the needs of the Town and requirements of the position change.

KNOWLEDGE SKILLS AND ABILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to communicate effectively orally and in writing.
• Knowledge of research methods, techniques, and practices.
• Skills in using automated databases, spreadsheets and word processing programs for reports and the Microsoft Suite.

MINIMUM QUALIFICATIONS

• High School Diploma or General Equivalency Diploma (G.E.D.).
• Three years administrative, secretarial, or clerical experience in a business office.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

PREFERRED QUALIFICATIONS

• Community college, or vocational, business, technical, or correspondence school
• Experience working in a municipal setting or with records retention management

REQUIREMENTS

• Ability to obtain and maintain pertinent certifications to access required databases and software packages to perform essential duties.
• Valid Driver’s License required. Arizona Driver’s License within ten days of hire.
• Must be able to pass a thorough background investigation including fingerprints, and polygraph.
• Obtain Notary Public Commission with 90 days.

This job description does not constitute an employment agreement between the Town of Sahuarita and the employee and is subject to change by the Town of Sahuarita as needed.

Management’s vision is for all employees to embrace, support, and promote the Town’s values, beliefs, and culture, which include but are not limited to the following expected behaviors:

• High ethical standards
• Active participation in teamwork
• Strong safety principles and safety awareness
• Provide outstanding customer service to internal and external customers

IN COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT, THE TOWN WILL PROVIDE REASONABLE ACCOMMODATIONS TO QUALIFIED INDIVIDUALS WITH DISABILITIES AND ENCOURAGES BOTH PROSPECTIVE AND CURRENT EMPLOYEES TO DISCUSS POTENTIAL ACCOMMODATIONS WITH A MEMBER OF THE HUMAN RESOURCES DEPARTMENT

Job Type: Full-time

Pay: $18.69 - $25.74 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 10 hour shift

Work Location: In person

Salary : $19 - $26