Police Records Clerk

Salary : $28.32 - $33.83 Hourly

Location : Police Department, CT

Job Type : Full-Time (35 hours / week)

Job Number : 250106

Department : Police Department

Opening Date : 01 / 06 / 2025

Summary

Under the general supervision from the Records Supervisor, performs complex and diverse clerical work of a confidential, technical and legal nature. Organizes and maintains computerized and manual police record keeping and filing systems. Posts and transmits all revenue received.

Position Description and Job Functions

• Receives instruction from Records Supervisor.
• Plans work according to department policy and standard office procedures.
• Maintain numerous filing systems (arrests, reports, permits, erased files & secured juvenile files) according to department policy & State statute.
• Operate and assist in maintaining four computer network systems (Police Track, RMS, EBS & LEAS). Provide input regarding the development and maintenance of departmental programs.
• Liaison between Judicial system's electronic disposition download system, LEAS software, company representatives and town's computer manager.
• Receive, enter and process all daily paperwork to include case and accident reports, criminal and motor vehicle arrests, tickets, parking tickets, alarms, etc.
• Review all daily paperwork and provide documentation examples to support the Accreditation Standards.
• Disseminate reports to appropriate departmental offices, town offices, public, attorneys, insurance companies, State and Federal agencies, utility companies, law enforcement agencies, etc.
• Update the Press Book for the public to include daily activity and arrest log.
• Prepare transmittals of all criminal and youthful offender arrests, motor vehicle tickets, warrant applications and juvenile summonses to appropriate courts.
• Receive Division of Special Revenue gaming applications, review for compliance to State regulations, submit to State, issue permits, collect fees and closing reports.
• Receive Temporary State Permit to Carry Pistols and Revolvers applications, collect required documents and fees, review application package for compliance, conduct local, State and Federal record checks, process approved permits, submit to State.
• Receive and record parking tickets, collect fines & write collection letters.
• Receive money in payment of parking tickets, fingerprinting, gaming permits, alarm permits, report requests and pistol permits. Prepare monthly itemized and balanced transmittal of same to Finance Department.
• Process court abstracts maintaining numerous files according to State statute with specific attention to segregating erased (dismissed and youthful offender) arrests, erasure after 13 months, etc.
• Correspond with court to resolve conflicting dispositions. Flag public files with "Caution" for reports requiring redaction.
• Maintain Sex Offender registry.
• Inventory all fatal motor vehicle accidents and prepare comprehensive, itemized order forms for same.
• Perform State records checks regarding weapons for court ordered protective and restraining orders. Prepare communication to facilitate the necessary surrender of firearms.
• Assist officers with background information needed for investigations.
• Prepare and conduct bulk mailings as needed; i.e., citizen survey, alarm update, etc.
• Create and constantly update street directory for officers and dispatchers use to include town streets, cross streets, districts, schools, parks, post offices, highways, businesses, housing complexes and churches in town.
• Compile and prepare statistical reports as requested.
• Maintain and provide forms, ticket books and supplies to officers as needed.
• Assist with the training of personnel assigned to Records Unit and provide guidance to interns.
• Assist users in operation of programs and use of equipment.
• Provide back-up support to the department in the Records Supervisor's absence.

Additional Duties

Knowledge, Skills and Abilities

Conditions and Qualifications

Associate degree in secretarial science or two years of experience in general office work to include data entry, filing, typing, ability to accept and track payments received in the department financial record keeping, and a good command of the English language with strong writing skills especially in business correspondence.

Note : The above tasks and responsibilities are illustrative only. The description does not include every task or responsibility.

EEOC Statement :

It is the policy of the Town of Simsbury to provide equal employment opportunity to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and / or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Town of Simsbury will provide reasonable accommodations, that do not present an undue hardship, for qualified individuals with disabilities.

The Town of Simsbury offers a wide variety of benefits to employees.

New employees have access to :

Please consult the for additional details on the terms of the benefits referenced above.

Salary : $28 - $34