Procurement and Contract Specialist

The Town of Timnath is seeking a dedicated and experienced Procurement and Conctract Specialist to lead the Town’s procurement functions. In this key role, you will be responsible for ensuring compliance with all procurement laws and regulations, while also establishing and maintaining effective policies and procedures. As the lead procurement professional, you will develop efficient processes, monitor encumbrances, and serve as the Town's credit card administrator. This is an exciting opportunity for a detail-oriented individual with a strong understanding of procurement practices to contribute to the growth and success of Timnath. Join our team and help shape the future of our vibrant community!

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Performs moderately difficult to complex purchasing responsibilities for the purchase of goods and services.
• Acts as an expert in program area, providing technical guidance and training to Departments, and vendors on procurement policies and procedures.
• Interprets and ensures compliance with purchasing standards, federal, state, and Town policy.
• Builds strong relationships with Departments; communicates and collaborates with external and internal customers.
• Makes recommendations to Departments on procurement of goods and services and manages purchases throughout the procurement process from purchase request through contract close-out.
• Maintains the integrity of the procurement process from start to finish, ensuring fair and open competition.
• Manages solicitation process, by preparing bids or quotes specifications and scopes of work, as well as other necessary documents related to the purchase of goods and services.
• Confers with departments to obtain required information and resolves questions regarding requirements.
• Ensures all applicable legal and contractual provisions are included in solicitations and contracts.
• Facilitate pre-bid/pre-proposal conferences, meetings, interviews, and price negotiations.
• Evaluates responses to solicitations, performs price/cost analysis, completes offer and acceptance.
• Generates and maintains purchasing records (e.g., solicitations, contracts and amendments, purchase orders, etc.).
• Assists in planning, assigning, monitoring, and providing training and guidance to support staff in the procurement of goods and services, including utilizing the purchasing module of the Town’s financial management system.
• Serves as procurement card administrator and reconciles monthly commercial card transactions and ensures compliance with procurement policies and procedures.
• Prepare staff reports and present to Council as needed related to procurement process for contracts.
• Other duties may be assigned from time to time and this list is not intended as an all-inclusive list.

QUALIFICATIONS:

• Strong technical background related to business applications, word processing, spreadsheets, presentation software and databases
• Demonstrated exceptional analytical, written, and oral communication skills
• Demonstrated interpersonal skills including the ability to collaborate with various stakeholders
• Read and comprehend department and Town rules, regulations, policies, and standard operating procedures.
• Perform duties independently without close supervision.
• Maintain sensitive and confidential information.
• Must be able to pass post offer Background Screening, including a Credit check.

EDUCATION AND EXPERIENCE:

• Bachelor's degree in Public or Business Administration, Finance, Accounting, Information Technology, or a related field required, or equivalent combination of education training and experience.
• Three (3) years of experience in a directly related field or in the performance of similar duties and responsibilities required.
• Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), or Certified Purchasing Manager (CPM) preferred.

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This position works in an office setting.
• This position requires light physical exertion and the normal range of motion, dexterity, and vision.

The Town of Timnath provides equal employment opportunities in compliance with all pertinent federal, state, and local laws.

Job Type: Full-time

Pay: $76,768.00 - $82,909.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person