What are the responsibilities and job description for the Recreation Coordinator - Special Events position at Town of Trophy Club, TX?
Salary : $49,691.20 - $66,872.00 Annually
Location : Town Hall
Job Type : Full-Time
Job Number : 202500029
Department : Parks & Recreation
Division : Recreation
Opening Date : 02 / 17 / 2025
Closing Date : 3 / 16 / 2025 11 : 59 PM Central
FLSA : Non-Exempt
Join Our Team
The Town of Trophy Club is seeking a dynamic Recreation Coordinator of Special Events to plan, organize, and execute a variety of community events that engage residents and enhance the town's quality of life. This position is responsible for coordinating logistics, securing vendors and entertainment, managing event budgets, and collaborating with town staff, volunteers, and community partners. The ideal candidate is creative, detail-oriented, and passionate about delivering exceptional public events. This role requires excellent communication, organizational skills, and the ability to work flexible hours, including evenings and weekends, as needed. Join our team and experience why Trophy Club is truly "A Great Place to Call Home!"
Job Summary, Duties & Responsibilities
JOB SUMMARY
Under general direction from the Recreation Superintendent the Recreation Coordinator administers Town recreation and leisure services programs including programmatic development and implementation. The purpose of this position is to assist with providing the community with exceptional recreational activities, programs, and events that promote the Town's commitment to an enhanced quality of life and environment for the citizens. This is a paraprofessional classification that has independent responsibility for the completion of assigned programs.
DUTIES AND RESPONSIBILITIES
Job duties and responsibilities as outlined herein, are intended to be a representative of the typical tasks performed. Incumbents may not perform all the listed duties and / or may be required to perform related duties as needed.
- Develops, implements, monitors, and evaluates a variety or recreational programs, activities, and events for assigned area including but not limited to aquatics, sports, summer camp, programs, and special events
- Coordinates and manages the programming of assigned recreation area, including preparing program material, marketing and advertising activities and events, registers and enrolls participants, lead work activities, determine staffing needs and creates staff work schedules
- Maintains records and prepares reports
- Assists with the selections, training, and evaluation of personnel in assigned area
- Open and close recreational facilities, arranges appropriate facility, supplies, and equipment for recreational programs, participates in the cleaning and maintenance of facilities and equipment
- Maintains safety procedures and equipment for assigned area and reports deficiencies to appropriate contact
- Collaborates with other Town departments and staff to ensure all aspects of activities and events are being met
- Assists with soliciting grants, donations, and sponsorships to assist with funding recreational events
- Assists with developing program budget, maintaining accurate financial records, processing invoices for payment, and operating within approved budgetary allocation
- Oversees the collection and accounting of daily cash receipts and make daily deposits for assigned areas
- Assists with reviewing and evaluating the progress and effectiveness of recreation activities and programs, and provide recommendations for improvements
- Serves as a liaison with community, non-profit, and governmental agencies
- Provides exceptional Customer Service, responds to inquiries and complaints, escalates issues as necessary
- Performs related duties as required
Qualifications
Minimum Requirements :
Knowledge of :
Ability to :
Work Environment
Work is performed indoors with standard climate-controlled office and outdoor environment including a pool environment with wet and slippery conditions and are exposed to variable weather conditions. Incumbents may be exposed to extreme heat and / or cold, wet or humid conditions, extreme noise levels, animals / wildlife, vibration, traffic, moving machinery, fumes and / or noxious odors and chemicals, chlorine, acids, and other chemicals, as well as blood and body fluids while rendering first aid and CPR. Must possess sufficient physical and mobility to work, where stamina is needed to perform moderate to heavy lifting of equipment, children, and adults. Must also possess : the mobility to work in an office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person or by using a telephone and radio. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or to operate safety equipment. Incumbents will be assigned irregular work schedule, including weekends, early morning, evenings, and holidays.
EQUAL OPPORTUNITY
The Town of Trophy Club is an Equal Opportunity Employer and welcomes applications from all qualified applicants. We do not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, medical condition, disability, or sexual orientation.
REASONABLE ACCOMMODATION
The Town of Trophy Club makes reasonable accommodation for individuals / people with disabilities. If you believe you require special arrangements to participate in the recruitment process, you must inform the Department of Human Resources in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.
THE TOWN RESERVES THE RIGHT TO CHANGE OR REVISE JOB DUTIES AND RESPONSIBILITIES AS THE NEED ARISES. THIS JOB DESCRIPTION DOES NOT CONSTITUTE A WRITTEN OR IMPLIED CONTRACT OF EMPLOYMENT.
The Town of Trophy Club prides itself on providing an extensive benefits package to all regular full-time employees. This package includes robust offerings such as health, dental, and vision coverage, as well as participation in the Texas Municipal Retirement System (TMRS) and deferred compensation plans for retirement planning. Additionally, we offer flexible spending accounts, life insurance, and comprehensive long-term and short-term disability coverage. Employees also enjoy a generous allocation of holidays, vacation days, and sick leave.
For further information and detailed insights into our benefits program, please visit our dedicated benefits page at www.trophyclub.org / hrbenefits.
Salary : $49,691 - $66,872
