Payroll Bookkeeper

Job Overview
Responsible for performing administrative and technical tasks of confidential and complex nature related to payroll functions. Duties include collecting payroll information, preparing payroll, processing payroll, maintaining payroll records, preparing payroll reports and other routine clerical tasks.

Responsibilities

• Manages workflow to ensure payroll is processed accurately and timely
• Performs calculating, posting and verification of bi-weekly payroll
• Runs and balances quarterly/yearly payroll reports
• Balances, prepares, and files timely W-2s and required IRS, Social Security and State filings i.e. 941s
• Works in conjunction with the Director of Human Resources to ensure payroll for active, terminated, and leave employees is processed timely and accurately
• Collects all time entry information and verify payroll for the accuracy of pays that have been approved by a supervisor prior to importing into IV/Tyler Software System
• Ensure payments are properly maintained and coded for the Town, Police & Fire Departments is timely and accurately
• Enters, retrieves, imports and exports data from computer systems and software
• Tracks, updates and maintains a variety of personnel records to include but not limited to: Sick Leave, Vacation, Personal Time, Holidays, Compensatory Time, etc. in the software system
• Works in conjunction with the Director of Human Resources to track and accurately reflect employee's salary and personnel changes such as general wage increases, retroactive payments, longevity, leave absences, terminations, etc.
• Responsible to verify the accuracy of payments prior to the processing of payroll and initiates corrections and adjustments as needed after confirming and validating employee’s register reports
• Performs annual updates to reflect changes in provisions of employee contracts, union contracts, tax tables, and employee benefits per the Director of Human Resources
• Participates in the budgeting of wage-and-payroll related costs
• Calculates employee unused sick leave payment at fiscal year-end
• Completes various quarterly and annual surveys for the State Department of Labor and other agencies as required
• Distribute checks to each department
• Responsible for assisting in administrative tasks related to payroll processing and Human Resources functions
• Runs and prepares payments for pensions
• Works with the Board of Education on alternating payroll weeks of the Town to ensure appropriate filings are made on their behalf
• May perform other related duties as required

Requirements

• Working knowledge of payroll processing and procedures from best practices and financial terminology
• Attention to detail, excellent organizational skills, ability to prioritize and schedule work
• Ability to maintain complex and varied clerical records and prepare reports
• Strong knowledge of Federal and State payroll and taxation laws and reporting requirements
• Knowledge of payroll and time and attendance policies and proficient in technical applications and requirements related to electronic payroll and timekeeping systems
• Ability to keep projects on schedule and complete assignments in a timely manner
• Ability to demonstrate flexibility and respond to changing priorities
• Ability to work independently with minimal supervision in a time sensitive environment
• Ability to interpret instructions and use good judgment in applying them
• Must be able to establish and maintain effective working relationships with the public, employees, and supervisors
• Ability to communicate effectively, both verbally and in writing
• Provide outstanding customer service to internal and external customers
• Advanced knowledge of MS Office products and computer software systems preferred

Education, Experience

Must be a graduate of a high school or technical secondary school business program with bookkeeping courses and three (3) years of experience in payroll for a municipal department or state agency; OR any combination of training and experience which provides a demonstrated ability to perform the duties of the position.

Must be bondable in accordance with the General Statues of the State of Connecticut. Must be able to pass a thorough background investigation.

Examination: Oral interview

APPLICATION PROCEDURE: Please send job applications to the Human Resources Department by Wednesday, March 5, 2025. A job application can be found online at “www.watertownct.org” under “Employment”. Equal Opportunity Employer.

If you are passionate about numbers and possess the necessary skills to excel in this role, we encourage you to apply for the Payroll/Bookkeeper position today!

Job Type: Full-time

Pay: From $32.15 per hour

Expected hours: 35 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay

Ability to Commute:

• Watertown, CT 06795 (Required)

Ability to Relocate:

• Watertown, CT 06795: Relocate before starting work (Preferred)

Work Location: In person

Salary : $32