Administrative Assistant (Part-Time)

Job Overview (Civil Service Job Title is Senior Clerk Typist)
The Senior Clerk Typist work involves the performance of typing and varied duties of a moderately difficult nature in the Town Clerk’s Office. The Town Clerk's Office is open 9am-5pm, Monday-Friday. This position will have scheduled hours up to 19 hours per week, flexing up to 35 hours per week during tax season (October-February). Days and hours to be agreed upon hire.

Duties

• Types accounting and financial statements, payrolls, statistical tabulations and data, for letters, memoranda, vouchers, reports, requisitions and other material;
• Reviews accounts, reports and other documents for completeness, accuracy and conformity with established procedures;
• Indexes and files documents and correspondence;
• Searches, locates, and records papers and documents;
• Assembles a variety of data from office records for incorporation into various reports;
• Prepares payrolls and maintains time cards;
• Composes and types routine correspondence;
• Assists in proofreading prepared documents;
• Answers telephone, email or written correspondences, gives routine information to the public and makes appointments for superior;
• Operates an adding machine, calculator or other office machines;
• Ability to prepare and revise excel spreadsheets;
• General database processing and data entry;
• Prepare mail merges, coordinate e-mail blasts and e-newsletters to send out;
• Transcribes material from recording devices;
• Collects and maintains records of fees collected by department;
• Operates an alpha-numeric keyboard to transcribe data directly to a computer;
• Maintains records of petty cash fund;
• Utilizes enhanced computer systems and equipment in the completion of assigned clerical tasks

Qualifications / Requirements

• Good knowledge of office terminology, procedures and equipment; good knowledge of business arithmetic and English
• Good knowledge of Microsoft Word, Excel, PowerPoint and Outlook or other necessary computer software
• Ability to understand and carry out complex oral and written instructions
• Ability to type from clear copy or rough draft at an average rate of speed
• Clerical aptitude; sound judgment; neatness; tact and courtesy; capable of performing the essential functions of the position with or without reasonable accommodation.
• Ability to multitask
• Comfortable taking initiative; able to work independently
• Comfortable working in a busy office environment; able to handle pressure with poise and confidence
• Graduation from high school or possession of a high school equivalency diploma, including or supplemented by a course in typing (see Note 1) and one (1) year of office clerical experience (see Notes 2 & 3).
• NOTE 1: One year of office clerical experience, which included typing, may be substituted for the required typing course.
• NOTE 2: Completion of a one (1) year or longer post high school secretarial course, which included typing, may be substituted for the required experience. Additional office clerical experience which included typing, may be substituted for the required experience. Additional office clerical experience which included typing, beyond the one-year requirement, may be substituted for high school on a year- for- year basis.
• NOTE 3: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.

Job Type: Part-time

Pay: $18.00 per hour

Expected hours: No more than 19 per week

Schedule:

• Day shift

People with a criminal record are encouraged to apply

Work Location: In person

Salary : $18