What are the responsibilities and job description for the Administrative Assistant position at Townsen Memorial Hospital?
Townsen Memorial is hiring for a full time Administrative Assistant role in our NEW West location!
SUMMARY:
The Administrative Assistant is responsible for providing essential support to the Administrative Officers by managing
confidential and time-sensitive information. The Administrative Assistant handles a variety of administrative tasks related
to organization and communication, contributing to the smooth and efficient operation of the hospital.
The Administrative Assistant is responsible for providing essential support to the Administrative Officers by managing
confidential and time-sensitive information. The Administrative Assistant handles a variety of administrative tasks related
to organization and communication, contributing to the smooth and efficient operation of the hospital.
ESSENTIAL FUNCTIONS:
- Manage incoming calls, emails, and in-person inquiries, directing them appropriately.
- Schedule and coordinate meetings, appointments, and committee meetings.
- Maintain and organize filing systems (both digital and physical).
- Assist in developing, updating, and maintaining administrative systems for efficiency.
- Prepare, review, and distribute reports, policies, and procedures.
- Perform general office duties such as data entry, document preparation, copying, scanning, and filing.
- Handle confidential information with discretion.
- Support various projects and assist in administrative problem-solving.
- Sort and distribute mail and other communications.
- Assist in designing and updating forms, documents, and hospital procedures.
- Record and transcribe meeting minutes accurately.
- Perform other related tasks as needed.
KNOWLEDGE, SKILLS, AND ABILITIES:
- Strong organizational and multitasking skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Attention to detail with a high level of accuracy.
- Problem-solving skills and ability to adapt to changing priorities.
- Professionalism and customer service skills when interacting with staff, patients, and external parties.
EDUCATION AND EXPERIENCE:
- High School diploma or GED
- Two (2) years of administrative experience in a similar role
- Basic Life Support (BLS) certified
- Valid Texas Driver’s License
BENEFITS:
- 401(k) with employer contribution
- Medical Insurance
- Dental Insurance
- Vision Insurance
- Short and Long-Term Disability Insurance
- Employee Assistance Program
- PTO Holidays
Townsen Memorial Hospital is an accredited network of facilities with an emphasis on emergency care, outpatient surgery, and diagnostics and imaging. Our core mission is to provide compassionate, evidence-based patient care to those we serve. At Townsen Memorial, we encompass diversity, dignity, and inclusiveness as a reflection of our core values. Townsen Memorial is committed to driving cutting edge healthcare to our patients, our communities and each other.
Please visit our website for more information: https://townsenmemorial.com
Compensation to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data. Employment for this position is contingent upon the successful completion of a background check and drug screening.
