police patrol officer-harrison township

Administrative Accounting Assistant

The Township of Harrison seeks an experienced and detail-oriented Administrative Accounting Assistant to join our team. This role will be responsible for a variety of administrative tasks, including accounts payable, purchasing, and budget management.

Duties and Responsibilities:

• Serve as the first point of contact for residents, responding to questions and concerns in a professional and courteous manner.
• Prepare letters, presentations, and reports for various departments, utilizing strong written and verbal communication skills.
• Review and code departmental invoices for accurate accounting processing, including reconciliation as needed.
• Assist in the preparation of plans and specifications, bidding, and contractor selection criteria for public works contracts.
• Manage procurement requirements, obtaining quotes, following purchasing procedures, ordering, and receipting materials according to Township policies.
• Perform administrative duties related to payroll, time-off tracking, and training certification management.
• Establish and maintain a Township Safety Committee, acting as liaison with other departments and attending monthly safety meetings.
• Coordinate employee benefits, including health insurance and workers' compensation claims.
• Prepare regular and special reports as required by Department Heads or the Township Manager.
• Assist the Township Manager with Community Development projects.
• Perform tasks assigned by the Township Manager.

Qualification Requirements:

• Considerable knowledge of applicable laws, regulations, and Township policies affecting Department activities.
• Ability to carry out complex tasks with accuracy critical to the success of the department, often working with minimal supervision.
• Strong communication skills, both oral and written.
• Ability to plan, organize, and complete assigned tasks in a timely fashion.
• Organizational skills to maintain files and records.
• Ability to analyze and prepare complex reports.
• Effective working relationships with Township employees, elected officials, other agencies, and the public.

Physical Demands:

This position requires constant ability to stand, walk, use both legs, hands, communicate orally, and hear conversation. It also involves frequent repetitive movement, carrying/pushing/pulling, climbing stairs, stooping, specific visual requirements, and use of depth perception.

Working Conditions:

While performing the duties of this job, the employee regularly works inside in an office environment.

Knowledge, Skills, and Abilities:

• Problem-solving skills to investigate and provide root cause analyses of problems, suggest alternatives, evaluate outcomes, and make formal recommendations for solutions.
• Communication skills to establish and maintain effective working relationships with Manager, Chief, Public Works Superintendent, Commissioners, other employees, and members of the general public.
• Math skills to perform accurate basic mathematical functions and percentages.
• Basic computer skills, including email, online filing of reports, spreadsheets, and website information and maintenance.