POLICE PATROL OFFICER-HARRISON TOWNSHIP

TOWNSHIP OF HARRISON

JOB DESCRIPTION

Job Title : Administrative Accounting Assistant

FLSA Status : Non-Exempt

Reports To : Township Manager

Date : January 2023

JOB SUMMARY :

DUTIES AND RESPONSIBILITIES : The duties described below are indicative of what the Administrative Accounting Assistant will be required to perform. The Administrative Accounting Assistant performs administrative and professional work during regularly scheduled hours and may involve additional hours as needed. This position is responsible for accounts payable, purchasing pursuant to established policy, control of contractual budget appropriations. The Administrative Accounting Assistant should be capable of filling in for the Township Manager on a short time emergency basis with basic skills.

Duties and Responsibilities include, but are not limited to :

• Acts as the first point of contact for the residents to assist with questions and concerns.
• Prepare letters, presentations, and reports for the departments.
• Review and code departmental invoices for accounting processing. Including any reconciliation which may need completed.
• Assist in the preparation of plans and specifications, bidding, competency of contractors and vendors, and the selection criteria for public works contracts. Prepare any administrative documentation which is associated with this process.
• Procurement requirements, including obtaining quotes, following purchasing procedures, ordering and receipting materials as per Township Policies. This includes road materials, off-road fuel and supplies.
• Administrative duties regarding payroll, tracking of time off and overtime. Tracking of training, required certifications, and required continuing education credits. Maintain the Drug and Alcohol program for Township employees.
• Establish a Township Safety Committee. Acts as a liaison with other departments and attend the monthly safety meetings.
• Coordinate employee benefits such as health insurance and workers compensation claims.
• Prepares regular and special reports as required by the Department Heads or Township Manager.
• Assists Township Manager with Community Development projects.
• Performs tasks as required by the Township Manager.
• Communicate effectively and coherently with other employees, members of the public and subordinate employees, including contractors and vendors.
• Assists Township Manager in budget preparation and presentation.
• Other duties as assigned by the Township Manager.

QUALIFICATION REQUIREMENTS :

Considerable knowledge of applicable laws, regulations, and Township policies affecting Department activities.

Ability to carry out complex tasks with accuracy critical to the success of the department with or without supervision.

Ability to clearly and effectively communicate orally and in writing.

Ability to plan, organize and complete assigned tasks in a timely fashion.

Ability to organize and maintain files and records.

Ability to analyze and prepare complex reports.

Ability to work and communicate effectively with Township employees, elected officials, other agencies and the public.

Minimum of an Associated Degree in accounting or related field from a recognized business school.

Five years experience in an office setting with increasing levels of responsibility.

PHYSICAL DEMANDS TYPICAL OF THIS POSITION :

Constantly Incurred (More than 75% of time on job)

Ability to stand, Ability to Walk, Ability to use both legs, Ability to use both hands, Ability to communicate orally, Ability to hear conversation. Ability to use computers and GIS systems.

Frequently Incurred (Between 25% - 75% of time on job) Repetitive movement, Ability to carry / push / pull, Ability to climb stairs, Ability to stoop, Specific visual requirements, Use of depth perception.

Occasionally Incurred (Less than 25% of time on job)

WORKING CONDITIONS TYPICAL OF THIS POSITION :

While performing the duties of this job, the employee regularly works inside in an office environment.

KNOWLEDGE, SKILLS, AND ABILITIES TYPICAL OF THIS POSITION :

Problem Solving Skills

Investigates and provides root cause analyses of problems, suggests alternatives, evaluates outcomes, and makes formal recommendations for solutions.

Communication Skills

Consistently uses good listening skills to remain informed and acts upon or acknowledges receipt of information. Establishes and maintains effective working relationships with Manager, Chief, Public Works Superintendent, Commissioners, other employees, and members of the general public.

Math Skills

Performs accurate basic mathematical functions, percentages.

Computer Knowledge

Basic computer skills- email, online filing of reports, spread sheets,

providing website information and maintenance.

Other Characteristics

Documentation and observation skills.

Ability to follow established Township policies and make recommendations for new policy.

Ability to follow established safety standards

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