What are the responsibilities and job description for the Administrative Services Coordinator position at Township of Montclair, NJ?
Summary: The Township of Montclair is seeking an Administrative Services Coordinator to perform various administrative services and constituent liaison activities essential to the operation of the Finance Department. Work is performed under general direction from the CFO, who reviews performance for conformance to departmental policies and procedures.
Duties: Performs routine day-to-day operations of the Finance department - Purchasing, Tax Collection, Accounts Receivable and Payable. Reads and summarizes reports to facilitate review; gathers and organizes information and statistics on specific topics and may prepare an analysis of the findings. Assists in compiling, analyzing, and processing various utility payments; assists in sending out delinquency notices; reviews and reconciles requisitions for operating and maintenance equipment, materials, supplies and services. Maintains various vendor contracts including timely renewals and assists in new procurements when needed. Prepares daily bank deposit of cash receipts; reconciles cash and receipts across Edmunds, Excel, and monthly bank statements. Produces requisitions and purchase orders for supplies, payment of quarterly State Taxes, refunds, and software services. Performs analysis of water and sewer rates and water and sewer utility collections to assist CFO with determining new rates. Assists Tax Collector with preparation for and conducting of Tax Sale, including advertisements, letters to residents, and bidder inquiries. Helps the user departments by preparing and providing standard templates of resolutions, agreements, and other standard templates; designs general correspondence, memos, charts, tables, graphs, business plans, etc. Maintains accepted purchasing methods and records in accord with prescribed laws, rules, regulations, standards, policies, and procedures. Works independently and within a team on special nonrecurring and ongoing projects. Communicates directly with customers and vendors by telephone or written correspondence.
Requirements: High school diploma or equivalent; associate or bachelor’s degree strongly preferred. Five (5) years of experience in providing administrative support to senior level management in a professional environment; experience in government administration is preferred. Successful candidate will be organized and detail-oriented and must possess computer skills in Word, Excel and Edmunds; working knowledge of MSI and Primepoint is preferred.
Salary Range: $57,192 - $87,117 per year, plus full medical benefits.
Apply: Please apply online through the Employment/Human Resources section of the Township of Montclair website at: www.montclairnjusa.org.
Closing Date: Posted until filled.
Job Type: Full-time
Pay: $57,192.00 - $87,117.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Montclair, NJ 07042: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Experience:
- administrative support: 5 years (Preferred)
Work Location: In person
Salary : $57,192 - $87,117