What are the responsibilities and job description for the Executive Assistant position at Toyon?
Description
U.S. Citizenship is Required. Ability to qualify for a US Department of Defense security clearance required.
Toyon Research Corporation is seeking an experienced, highly capable and personable administrative professional to support the company leadership and administrative team at our headquarters in Goleta, CA. Reporting to the President/CEO, the executive assistant will provide multi-faceted administrative support to our outstanding professionals at the forefront of company operations, executive initiatives, and business development.
Toyon is an employee-owned small business, supporting defense sector clients with systems analysis, technology development and specialized manufacturing. This is a wonderful opportunity for a confident and dynamic Executive Assistant to build responsibility and independence in performing a range of tasks, and be rewarded with the trust and appreciation of fellow employee shareholders.
Responsibilities
- Generate, review and transmit correspondence, charts, tables, reports, and presentations
- Manage and maintain files, databases and records associated with assigned tasks
- Maintain the company-wide event calendar
- Coordinate, organize and host meetings and events
- Provide proactive personal assistance to assigned staff, including travel arrangements, expense reports, and special projects as necessary
- Coordinate engagements and build corporate relationships with external parties (e.g., consultants, teaming and legal agreements)
Requirements
- Minimum AA/AS degree or equivalent professional certification; Bachelor’s degree preferred
- Minimum of 5 years of experience in an administrative assistant role, executive-level preferred
- Excellent references for similar roles
- Outstanding interpersonal and communication skills, written and oral
- Proficiency with computers, Microsoft Office Suite, e-signature tools (e.g. DocuSign), and other essential office equipment
- Ability and aspiration to learn new tools, systems and workflows as necessary
- Ability to work under minimal supervision, and exercise initiative and independent judgment while managing multiple and simultaneous priorities
- A keen attention to detail
- Ability to identify and handle priority and/or sensitive issues with discretion and a commitment to confidentiality
- Valid driver’s license and auto insurance
- Experience in aerospace, government contracting and/or engineering firms is a plus
WE OFFER AN EXCEPTIONAL EMPLOYEE BENEFITS PACKAGE!
- Competitive Industry Pay
- 100% Employer-Paid Medical Insurance Premium
- HSA with Employer Contributions
- Dental and Vision Coverage Options
- Company Funded 401(k) and Profit Sharing Plans
- Employee Stock Ownership Plan (ESOP)
- Life and Disability Insurance
- Paid Parental Leave
The annual pay range for the Executive Assistant position is $65,000 to $105,000.
The posted pay range values provide the candidate with guidance on annual base compensation for the position, at a full time level of effort, exclusive of overtime, bonus, and benefits-related compensation, over a range of qualifications that may fit hiring objectives. Toyon Research Corporation will consider the individual candidate’s education, work experience, applicable knowledge, skills and training, among other factors, when preparing an offer of employment.
Pay Transparency Nondiscrimination Provision
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Applicant Privacy Notice
Learn more about our company in our latest video, We are Toyon.
Ref #2538-M
Salary : $65,000 - $105,000
