Human Resources Analyst

I. General Summary: Coordinates and delivers on all Human Resources (HR) matters including planning and organization of company events as well as company sponsored community programs. Perform clerical duties to ensure timely and accurate human resources administration. Provide broad level administration support for HR policies, programs, procedures, and services

II. Essential Job Functions:

A. Assist with questions related to TBA procedures and standards.

B. Maintains proper documentation and recordkeeping.

C. Handle administrative details of the General Affairs and Human Resources Departments.

a. Prepare presentations, special reports, and routine correspondence.

b. Maintain team member personnel and medical files including other required records and

documents.

c. Assist Sr Specialist with scheduling interviews and clerical tasks aiding in recruiting.

d. Assist in preparation and scheduling of new hire orientation.

e. Assist with the reimbursement of safety equipment.

D. Assist with directing the third-party general housekeeping staff. Provide feedback to 3rd party staff as needed to ensure compliance to the contractual agreement.

E. Communication

1. Create well written plant communications for Senior/Executive Management

2. Interact with internal and external customers in a professional manner; communicate across all levels of the organization (local and group companies)

3. Plan, organize and execute team member communications; monthly calendar and bi-weekly plant dispatch publications, and bulletin board.

4. Assist in scheduling and organizing content for the monthly plant-wide meeting

F. Manage visitor protocol and approval policy

1. Envoy system best practice – visitor record retention and contractor safety compliance

2. Maintain badge system and badge approval for permanent and temporary employees as well as visitors.

G. Collaborate with HR Specialists to create practices that consolidate processes and optimize efficiencies.

H. Provide general plant administrative support.

a. Prepare outgoing mail and sort and distribute incoming mail.

b. Complete filing, correspondence, meeting preparations, and other administrative support functions for office staff.

c. Provide refreshments to customers and meeting participants as needed.

I. Supports the organization and development of training room(s), multimedia visual aids, testing and evaluating procedures, and other educational materials.

1. Coordinates and monitor training room(s) and area(s).

2. Assists with maintaining training records and documents.

3. Assists with coordinating training with outside sources, such as corporate trainers and technical and professional schools.

J. Follow safety, quality, confidentiality, and information security policies and procedures.

K. Other duties as required in support of the business.

III. Minimum Qualifications/Requirements:

Education:

• Associate’s degree in Business Administration, or related field, or an equivalent combination of education and relevant experience.

Experience and Technical Skills:

• Minimum of two (2) years administrative experience, preferably supporting HR functions in a manufacturing setting.

• Strong attention to detail.

• Highly motivated, ambitious self-starter.

• Must possess excellent interpersonal skills.

• Excellent project, analytical and written communication skills.

• Ability to relate and communicate with individuals at all levels.

• Ability to work in a fast-paced, multicultural work environment.

• Ability to work with multiple departments and prioritize activities.

• Ability to create reports, business correspondence, and procedures.

• Ability to take initiative on assigned tasks without significant supervision.

• Ability to foresee problems and take action.

• Ability to multi-task, prioritize, work efficiently within time constraints and deadlines and handle challenging situations.

• Be able to maintain the confidentiality of any information s/he encounters.

• Ability to compile effective and concise visual reports in charts, graphs, and table format.

• As unique situations present themselves, the incumbent must be sensitive to Toyota Boshoku America (TBA) needs, team member goodwill, and the public image.

• Thorough understanding and working knowledge of TBA’s organization, automotive plants and processes/principles, company products, trade terminology, manufacturing processes, tooling and equipment, and machine operation is a plus.

Language Skills:

• Strong verbal and written communication skills in English.

Computer/Software:

• Solid working knowledge and experience with Microsoft Office and other related Business HR/IT applications (e.g., MS Word, MS Excel, MS Access, MS PowerPoint, Outlook, Internet, Oracle, etc.).

IV. Work Environment/Conditions:

Office: Open Office Environment, moderate noise level.

Plant: Standard automotive plant environment with moderate noise level. PPE (Personal Protective Equipment) such as safety glasses, steel toe shoes, hearing protection, etc. may be required in engineering, manufacturing, or industrial areas. Personal attire standards may apply.

Travel: 0-5%

V. Physical Demands:

Ability to sit and work on a computer for extensive periods of time is required. While performing the duties of this job, the team member is required to talk, see, and hear. The team member must be capable of walking, sitting, and standing for extended periods of time and is occasionally required to lift up to 30 pounds.

Disclaimer: This job description is intended to identify the general nature and level of work performed by team members within this classification, as well as certain essential job functions. It is not intended, and should not be interpreted, as a comprehensive inventory of all duties, responsibilities, and qualifications required of team members assigned to this job. To qualify for this job, however, a team member must be able to perform its essential functions with or without reasonable accommodation. Under no circumstances may this job description be construed as altering the at-will nature of the employment relationship between TBA and any team member.

EOE