What are the responsibilities and job description for the General Manager Assistant position at Toyota of Cleveland?
At Toyota Cleveland, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on the executive assistant to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
- Support the Managing Partner primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
- Maintain and refine internal processes that support the Managing Partner and dealership, and coordinate internal and external resources to expedite workflows
- Manage communication with employees by liaising with internal and external partners on various projects and tasks
- Plan and orchestrate work to ensure priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
- Manage professional and personal scheduling for Managing Partner, including agendas, mail, email, phone calls, client management, and other logistics
- Coordinate complex scheduling and calendar management, as well as content and flow of information
- Manage travel logistics and activities, including accommodations, transportation, and meals
- Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
- Maintain professionalism and strict confidentiality with all materials
- Organize team communications and plan events, both internal and off-site
Required skills and qualifications
- Two or more years of experience in an administrative role reporting directly to upper management
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
