What are the responsibilities and job description for the HR Operations Assistant Manager position at Toyota Tsusho Systems?
Founded in 2011, Toyota Tsusho Systems US, Inc. (TTS-US) is a Toyota group company, that develops IT solutions wherever global businesses operate. Transforming into a technology and mobility company, TTS-US with it's 8 TTS affiliates worldwide is establishing a secure and resilient Toyota global value chain. The creative capacity to forge such limitless business opportunities is one of the strengths of Toyota Tsusho Systems.
Summary: This position is responsible for the overall HR operations, including benefit administration, on/off boarding, payroll, employee relations, and visa administration for the company.
Essential Functions:
- Maintain a high level management of all areas of HR and handle various HR operations while handling employee relations and projects.
- Administrate employee benefits programs including, but not limited to: health insurance, FSA, 401K, COBRA, disability, LOA, STD-LTD, Worker’s Compensation, service award, vacation – sick and other company benefits.
- Analyze, prepare, and process accurate payroll with applicable knowledge of various deductions (pre/post tax), local, state, and federal tax requirements, and gross-up calculations for expatriate payroll through ADP.
- Act to ensure compliance with FLSA & I-9 and other applicable statutes and regulations related to HR.
- Act to ensure all applicable withholdings including income taxes, deductions and to ensure all reports - records such as W2 & 941 be accurate.
- Analyzes and provides advice to supervisors and managers on methods and approaches to resolve employee work problems; as directed, conducts employee counseling and disciplinary procedures including termination
- Collect, compile and check data and assist to prepare immigration documents including visa petition.
- Train employees to ensure adequate coverage during absences and to comply with requirements and to improve company employees’ performance.
- Carry out management responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include rewarding and disciplining employees; addressing complaints and resolving problems.
- Manage offboarding, including exit letters, payments, and exit interviews.
- Explore and exploit opportunities for cost savings and maximizing efficiency and control.
- Maximize productivity and efficiency through document management and assist in developing new policies and procedures.
- Bachelor's degree in Human Resources, Business Administration, or a related field.
- Native level Japanese required, business level English
- 4-8 years of experience in a Human Resources professional role.
- Strong knowledge of HR systems and databases.
- Excellent verbal and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to prioritize and delegate tasks in a fast paced environment.
