Specialist - Accounts Payable

POSITION SUMMARY:

Under general supervision we are seeking a detail-oriented and highly organized Accounts Payable Specialist to join our team.  In this role, you will be responsible for managing and processing accounts payable transactions ensuring accuracy with appropriate documentation and approvals prior to payment. Posts invoices into Oracle. Researches vendor statements, phone calls and discrepancies. Assists with month end closing.

 DUTIES AND RESPONSIBILITIES:

• Review and verify invoices for accuracy, completeness, and proper approval before payments.
• Posts invoices into Oracle.
• Reconcile vendor statements, research, and correct discrepancies.
• Assists in month-end closing process by preparing necessary reports and reconciliations.
• Knowledge of Sarbanes-Oxley act (SOX) as it pertains to compliance with all company policies and procedures.
• Responsible for SOX controls documentation and requirements within scope of job responsibility
• Participate in audit activities and initiatives with both internal and external auditors to facilitate efficient and effective audit processes (ex. SOX, internal, external, general compliance, tax, etc.)
• Electronically maintain files and documentation thoroughly and accurately in accordance with company policy
• Generates accounts payable payment registers and checks for accuracy prior to submitting for payment and/or mailing.
• Prepares payment checks and obtains proper authorizations.
• Batches, codes, prepares and issues invoices and bills according to the guidelines.
• Reconciles invoices, bills and verifies balances to general ledger.
• Prepare, analyze, and reconciliation bill runs to detect fraud.
• Analyzes the aging report daily and clear holds to ensure payments are made timely.
• General duties as needed: checking mail, scanning, copying, mailing checks, etc.

MINIMUM REQUIREMENTS:

• Completion of an associate degree in Accounting/Finance/Accounts Payable or equivalent from a college or technical school may be considered in place of Accounts Payable experience
• Minimum of 2-5 years of experience in accounts payable, accounts receivable or general accounting
• Experience with large ERP systems, Oracle experience preferred
• Proficiency with Microsoft Office Suite

PREFERRED QUALIFICATIONS:

• Professionalism and strong interpersonal skills, including the ability to communicate effectively with all levels of Business Management
• Team-focused, positive attitude and strong work ethic
• Must be detail-oriented and possess strong organizational and managerial skills
• Ability to influence and the ability to (directly and indirectly) engage diverse people across multiple, cross-functional disciplines
• Excellent teamwork and problem-solving skills
• Proficient at accurate data entry
• Detail-oriented
• Excellent customer service
• Good written and verbal communication skills
• 10-key by touch
• Good with basic math
• Ability to work in a team environment as well as independently
• Ability to prioritize work
• Excellent attendance and punctuality
• Good with basic math
• Requires specialized depth and/or breadth of expertise.
• Interprets internal or external business issues and recommends best practices.
• Solves complex problems; takes a broad perspective to identify innovative solutions.
• Works independently, with guidance in only the most complex situations.