Executive Assistant to the President

Our client, a family-owned & operated trucking company in Dallas, TX recognized as one of North America’s largest asset-based, temperature-controlled transportation & logistics providers, and valued by a wide range of Fortune 500® companies, has engaged us to place a professional, proactive, highly organized & solutions oriented individual in the role of Executive Assistant (EA) to the President. The President has a lot of demands on his time and is in need of a strong right hand/gatekeeper capable of managing multiple priorities in a fast-paced environment. The EA will provide administrative, logistical & project management support, as well as a small amount of personal support, allowing the President to focus his time & energy on the areas of the business that require his attention.

The EA will also assist the President as needed with external investments, family commitments & philanthropy he’s involved with, and be entrusted with sensitive & confidential information, displaying the highest level of discretion and trust at all times. This is a great, long-term opportunity (for the right fit!). *Please do not contact our client directly.*

An exceptional attention to detail, excellent communication skills, ability to seamlessly multi-task & identify priorities, as well as work well independently and as a team, is essential in this role. The ideal candidate has a strong business acumen, positive attitude, dedicated work ethic, high personal standards of integrity, is a curious learner, personable, witty, sharp, confident, resourceful, forward & quick-thinking. 

Hours: 8:30/9am-5:30/6pm w/flexibility to stay later when needed (projects/activities that require the EAs support. While there’s minimal need/expectation for after hours/weekend support, flexibility is needed to receive communications via email/text/phone outside of normal business hours, responding to urgent needs immediately, and prioritizing others accordingly (next business day, etc.). Hybrid: 4 days in-office, 1 work-from-home w/day TBD - EA may also have opportunity to WFH when President is traveling)

Location: Dallas, TX (East of Dallas, near Mesquite)

About the Company: 

Founded in 1980 and headquartered on a 75-acre campus, they’ve earned a strong reputation for delivering transportation solutions. Valued by a wide range of Fortune 500® companies, the specialized nature of temperature-controlled logistics places their company among the most elite contributors to the modern supply chain. Beyond capacity-driven operations, they inject unmatched integrity into a corporate business model that reflects over 40 years of consistent growth and success. From the open highway to the boardroom, they measure success through customer satisfaction and quality results.

About YOU: 

• You have a “no task is too small” attitude, thrive in a high-level support role, make things happen and get things done! 
• You have a “figure it out” mentality, and know to ask questions when needed.
• You’re highly proactive with strong organizational & project management skills, reflecting the ability to perform & prioritize multiple concurrent tasks as the business or executive’s priorities dictate.
• You’re a smart self-starter, proactive, productive, highly organized, work well independently & as a team.
• You’re flexible/adaptable and have the ability to pivot as needed.
• You have strong interpersonal skills with a demonstrated ability to work with high-level executives & across the company as a whole.
• You’re driven, confident & diligent, have impeccable attention to detail and strong follow through.
• You have a strong learning mindset, are very resourceful, show initiative, have strong decision-making capability & a proactive approach to problem solving.
• You have the ability to be a good “buffer” and communicate with a mix of different personalities, and an ability to “read the room”.
• You’re humble, and a great team-player willing to jump in where needed to get things done. 
• You’re honest, display a high level of personal accountability and responsibility, utilizing tact, discretion and good judgment at all times, especially when exposed to confidential or sensitive material. 
• You have excellent written & verbal communication skills.
• You have strong time management skills & don’t need to be micromanaged in order to execute.
• You’re forward thinking, intuitive, anticipate and try to always remain two steps ahead of your executive’s needs.
• You have a calm demeanor, and convey emotional maturity & professionalism.
• You always have a pen & paper ready to take notes to keep track of tasks/requests, to help ensure things don’t fall through the cracks along the way. 
• You provide a courteous & professional point of contact, representing your executive & company in a positive light at all times. 
• You have experience supporting busy executives at a high-level.
• You’re tech-savvy & comfortable working on PCs.
• You have a good history of job stability, strong references & are looking for a long-term career. 

Key Responsibilities Include (but not limited to): 

• Act as a gatekeeper, providing a bridge for smooth communication between the President, his direct reports, company staff and outside parties.
• Proactively maintain the President’s calendar, ensuring seamless coordination, prioritizing the most time sensitive matters as scheduling conflicts & last minute requests arise, and ensuring all documents are prepared in advance of meetings. 
• Work closely with the President to keep him well informed of upcoming commitments & responsibilities, following up appropriately.
• Receive, review, and respond to communications in a timely & professional manner; determine the importance of the communication, summarize, and distribute to the President and/or company personnel. 
• Coordinate travel arrangements and logistics (private jet) for the President (& family as needed), create detailed travel itineraries, submit related expense reports, and prepare him for all travel as needed (ensure he has tickets, photo ID, passport, itineraries, etc.).
• Monitor the President’s email inbox, filtering & categorizing, prioritizing what needs immediate attention while maximizing productivity, and responding accordingly as needed/directed.
• Coordinate internal/external meetings & calls, including scheduling/logistics, gathering background information, drafting agendas, preparing materials and presentations, and sending reminders.
• Attend meetings as requested, take/track meeting notes (using AI), and create action items to ensure that follow-through and accountability are maintained.
• Assist with company & personal/family event planning/coordination (dinners, executive retreats, customer outings, charity events etc).
• Build relationships with the President’s core team/direct reports.
• Act as a "barometer," having a sense for the issues taking place in the office, keeping the President updated as needed.
• Prioritize inquiries & requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements.
• Answer the phone, take accurate messages, keep track of President’s whereabouts, and handle urgent calls with appropriate judgment.
• Manage, compose and prepare confidential correspondence, reports, and other complex documents, proofing & editing of all documents to ensure accuracy & consistency.
• Manage sensitive matters with a high level of confidentiality and discretion.
• Organize & maintain filing systems, and further refine systems & processes to maximize efficiency. 
• Maintain address/contacts lists, and be proactive in recognizing when to send thank you notes, gifts, etc. to personal & professional contacts, and recognizing employee birthdays etc.
• Provide personal assistance as needed (ex: personal travel, gift purchasing, appointments, vehicle (over 20 ) maintenance/registration, etc.) 
• Liaise with personal & business associates, philanthropic contacts and clients as needed. 
• Other related duties as assigned. 

Experience/Education: 

• Minimum 5 years EA experience working in a fast-paced environment, with 2 years of experience directly supporting C-suite/high-level executives. 
• MS Office (365) proficiency; AI experience; tech savvy.
• Bachelor’s Degree ideal, but not required.

Compensation/Benefits: 

• Base Salary: $125-$150k (DOE) performance based bonus up to 10%
• M/D/V 
• 401(k) w/ employer match (set $ amount)
• Vacation (3 weeks w/ option to roll over or cash out unused) Sick Leave (3 days) Paid Holidays (6)
• Maternity Leave
• Life Insurance & Short/Long-term Disability
• Additional perks: Paid weekly, complimentary snacks/coffee/drinks, food trucks on site daily, end-of-year holiday party, employee awards, recognition holiday bonuses, & quarterly luncheons

*Successful completion of reference & background checks are required prior to employment*

Note: We appreciate your interest in this opportunity and review all submissions. Candidates of interest will be contacted via email with a questionnaire to further assess potential fit and next steps. Those not selected will have their resume kept on file for consideration of other opportunities.

TMH, LLC & our Clients provide equal opportunity employment, and don’t discriminate with recruitment of candidates or employment on the basis of race, color, religion, gender, sexual orientation, age, national origin, marital status, disability, military status, veteran status, or any other characteristics protected by law.