What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Tradewind Aviation LLC?
Description
Tradewind Aviation is a leading Part 135 commuter and on-demand private charter operator with operational bases at the Waterbury/Oxford, CT (OXC), Westchester, NY (HPN), Stuart, FL (SUA) and San Juan, PR (SJU) airports. Founded by aviation enthusiasts in 2001 on the premise that all flights deserve the highest quality aircraft, crew, and service, Tradewind provides personal air travel—both private and scheduled service—throughout North America and the Caribbean.
For more details visit www.flytradewind.com
ABOUT THE CANDIDATE / ROLE
Tradewind Aviation is currently seeking a Senior Accounts Payable Specialist to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures. This individual should have very strong attention to detail, the ability to work independently, solve problems and be comfortable interacting with the team with respect to their expertise. This role will report to the Controller.
ESSENTIAL DUTIES
- Sort the ap inbox daily based on priority, incoming bills that need approval, received approvals, statements, and inquires
- Route all bills for appropriate approval based on company policies & procedures
- Enter payables into Sage based on approval and coding
- Release approved payments via ACH, wire, online portal, or check
- Positive Pay management in online Treasury platform
- Accurately set up new vendors according to policy
- Review statements and work with the vendor for complete reconciliation
- Oversee Certify, our expense management software including review of expense reports, managing inquires, and training new users
- Review that key vendors are entered monthly
- Assist in recording accruals
- Report on key accounts payable metrics
- Work with vendors to extend terms
- Prepare 1099s and Puerto Rico 480s
- Conduct three-way matching between purchase orders, receipts, and invoices on all maintenance bills
- Provide guidance and support to junior accounts payable staff
Requirements
QUALIFICATIONS
- 7 years of accounts payable experience is required
- Exceptional attention to detail and ability to manage multiple deadlines
- Strong analytical and problem-solving skills
- Ability to adhere to tight deadlines and manage priorities
- ERP experience; demonstrated ability to learn a new system
- Knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts, and corporate procedures
- Must be self-driven, detail oriented, and possess strong organizational skills including time-management and prioritization.
- Must possess strong communication skills to interact with leadership and various departments
- Excellent written and verbal communication skills
- Understand and adhere to internal controls
PHYSICAL REQUIREMENTS:
- Prolonged periods of sitting at a desk and working on a computer
- Be able to lift 15 lbs. of weight
BENEFITS
- Competitive salary
- Medical dental, vision, FSA/DCA and 401(k) plan
- Paid vacation and sick days
- Paid Maternity/Paternity Leave
- Fun, dynamic team with opportunities for growth
- Travel benefits on various US and International airlines
FOR HR USE ONLY
