Demo

Intake Specialist / Backup Receptionist

Tran Singh LLP
Houston, TX Full Time
POSTED ON 3/19/2025
AVAILABLE BEFORE 5/18/2025

Boutique Houston bankruptcy law firm is seeking an entry-level legal intake specialist and backup receptionist. Ideal candidate will be able to multi-task, have excellent telephone and communication skills and be proficient in the Microsoft Office suite of products. NO prior experience required. Bilingual a plus!

Position Responsibilities:

  • Schedule, confirm and conduct initial client interviews over the phone, collecting essential details and data, and input details into the client portal
  • Coordinate onboarding new clients by sending out necessary paperwork and putting together initial case files
  • Answer, screen and forward calls in a professional manner, proactively assisting clients with what they need where possible
  • Welcome clients and visitors upon arrival at reception
  • Provide basic and accurate information in-person and via phone/email, proactively assisting clients with what they need where possible
  • Process client payments
  • Update the firm calendar as necessary and/or appropriate
  • Maintain office files by scanning and organizing records in firm case management software
  • Direct the flow of mail, faxes and deliveries to reach the intended recipients
  • Assist with copying, scanning, faxing, emailing
  • Maintain the waiting area, conference rooms and kitchen
  • Prepare conference rooms for meetings and arranging refreshments if necessary
  • Maintain inventory of stock, replenish office and kitchen supplies and take out the trash
  • General office support

Hours: 9:00 a.m. to 5:00 p.m.

Job Type: Full-time

Pay: $10.00 per hour

Benefits:

  • Paid time off

Schedule:

  • 8 hour shift

Work Location: In person

Salary : $10

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