Client Intake Specialist Receptionist

Do you naturally enjoy meeting and helping families? Are you a friendly, outgoing professional with strong bilingual skills? If so, you might be the perfect addition to our team! Your Legacy Legal Care is looking to add a Client Intake Specialist - Receptionist for our Clear Lake area office. We’re looking for someone to become an integral part of our hard-working and fun team. In this position, you will be the first person most prospective clients meet when they call or visit the firm. If you're looking for a new place to work and accelerate your career and if you enjoy learning something new every day we invite you to apply. We're eager for you to join our firm and achieve success! Responsibilities : The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization. In addition to fielding telephone calls and keeping our calendars filled with prospective client meetings, you will :

• Ensure the highest level of client satisfaction by responding in a timely manner to all client calls, questions, or inquiries;
• Document client correspondence accurately;
• Confirm client appointments;
• Coordinate and maintain all existing client files;
• Be proactive and ensure client concerns are brought to the attention of leadership and client deliverables are timely;
• Coordinate and prepare all pre-meeting documentation; help create and nurture relationships with clients;
• Handle incoming mail, documents, packages, and courier deliveries;
• Perform administrative and clerical support tasks.
• Ensure the office is clean and orderly and prepare for client meetings, including maintaining conference room and refreshments. Qualifications :
• A minimum of a High School diploma and / or 2-5 years of related experience is required.
• Able to communicate in English and Spanish.
• Notary a plus.
• Excellent verbal communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of administrative and clerical procedures and systems.
• Proficient with Microsoft Office Suite or related software. Compensation : $18 - $20 hourly
• The Receptionist will greet, assist, and provide direction and information to clients, visitors, and other guests of the organization.In addition to fielding telephone calls and keeping our calendars filled with prospective client meetings, you will :
• Ensure the highest level of client satisfaction by responding in a timely manner to all client calls, questions, or inquiries;
• Document client correspondence accurately;
• Confirm client appointments;
• Coordinate and maintain all existing client files;
• Be proactive and ensure client concerns are brought to the attention of leadership and client deliverables are timely;
• Coordinate and prepare all pre-meeting documentation; help create and nurture relationships with clients;
• Handle incoming mail, documents, packages, and courier deliveries;
• Perform administrative and clerical support tasks.
• Ensure the office is clean and orderly and prepare for client meetings, including maintaining conference room and refreshments.

Salary : $18 - $20